CobbleStone Software Blog Recap for April 2019

By Rosemary Shields on 04/30/19


Did you miss any of our blog posts from April?  Don’t worry; we’ve outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and best practices by reading CobbleStone’s latest content. 

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Make Contract Negotiations Easy by Integrating With MS Word

By Rosemary Shields on 04/29/19

Before a contract becomes legally binding, both parties often take part in a formal negotiation process, creating a back-and-forth hassle in order to come to terms on the agreement.  The well-known "track changes" tool in MS Word makes contract modifications and amendments easy to create, review, and accept or decline because of the redlining feature it provides.  However, version control becomes an issue when negotiating because both parties may be working on separate computers in different locations.  Documents get saved locally and can often get lost, resulting in more work for you or your counterparty.  To avoid possible issues like lost document versions and process bottlenecks, CobbleStone offers an integrated MS Word plug-in to keep the process simple for everyone.  

Learn how to use CobbleStone's MS Word utility tool in combination with their award-winning contract management software, Contract Insight®.  Users have full document version control and never have to save files to their desktop because everything is stored in Contract Insight.  Not to mention...CobbleStone's MS Word File Utility tool is FREE with our software!

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Contract Lifecycle Management Part 1: Mastering Contract Management Series

By Maria Votlucka on 04/26/19

Contract lifecycle management requires a well-thought-out strategy, careful planning, and the right technology. Without all three elements, managing contracts will not only be challenging for contract, procurement, and legal professionals; it won’t be possible to get the most business value out of your organization’s contracts. Too many organizations are missing end-to-end contract management that provides a clearly defined process, actionable insights, and accountability, ultimately negatively impacting productivity, profitability, risk exposure, and compliance. Learn how to master contract lifecycle management in this blog.

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Implementor’s Story: Tracking Life Sciences Contract Amendments

By Rosemary Shields on 04/24/19

CobbleStone’s award-winning contract management software, Contract Insight®, is a user-friendly system, able to meet any industry’s needs with a few easy configurations.  Leading life sciences and pharmaceutical companies use Contract Insight as their preferred life sciences contract management software to simplify and streamline their process.  Learn from this real-world example how a global life sciences company chose Contract Insight as their contract management system and utilized the user-friendly software’s configurability to ensure the system met their needs.

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Storing Contracts: Mastering Contract Management Series

By Maria Votlucka on 04/19/19


Many organizations have integrated technology to streamline processes and improve productivity but still rely on a manual approach to contract and document storage.  Storing documents and managing contracts may involve filing cabinets, massive stacks of files and papers, emails, and some rendition of a digital filing system.  This approach makes it nearly impossible to keep contracts secure, retain version control, stay on top of key dates and milestones, or enforce contract archiving and retention rules.  Storing contracts may sound like a simple task, but without a secure contract repository, organizations are missing the critical element that can support their ability to have control over contracts, reduce risk, and improve contract performance.

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Contract Searching and Reporting in Contract Insight®

By Rosemary Shields on 04/18/19

CobbleStone’s contract management software, Contract Insight, provides system users with a searchable contract repository that makes finding information easy.  When contracts and related documents are stored on shared drives it becomes difficult to find the correct document version and contract details because of limited searching capabilities and no audit trails.  A searchable contract repository provides full transparency into document versions, updates, and related documents.

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Why You Should Utilize Contract Workflow Escalation

By Rosemary Shields on 04/17/19

Intelligent contract workflows help accelerate the contract lifecycle but must be used in combination with workflow escalations to achieve a completely streamlined process.  You and your team may be 90% compliant with getting contract management tasks completed in a timely manner, but sometimes workloads change, and you may not get to complete that assigned task by its due date.  Contract workflow escalations can help eliminate this challenge by having a back-up individual who can complete the task instead.

If you’re frequently encountering delays or bottlenecks at a particular step in your contract process, contract management workflow escalations can help eliminate the slow down.

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Contract Renewals: Mastering Contract Management Series

By Maria Votlucka on 04/15/19

Manual contract management processes involving spreadsheets, emails, internal billing systems, and Outlook reminders may suffice for organizations with a low volume of contracts. Unfortunately, when organizations manage thousands of contracts, challenges are revealed due to a time-consuming, error-prone, and inefficient manual contract renewal process.  Moreover, a reactive contract renewal strategy increases risk and decreases opportunity realization. It’s time to take control of contract renewals. Learn how to digitally transform your processes from contract generation to renewal.

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How to Evaluate the Best Contract Management Software

By Rosemary Shields on 04/11/19

What is of Value to Your Organization?

You’ve come to the realization that, with the technology available today, you need contract management software in order to exceed contract management expectations and increase productivity.  There are many solutions on the market and you’ll need a plan for how to evaluate them.  Before starting your contract management software assessment, identify what is needed within your organization’s current contract management process.  Do you have trouble locating document versions?  Are there process bottlenecks because no one knows when tasks are due?  Schedule a meeting with your team to discuss the challenges you’re facing so that you can be sure the solution you choose meets all your needs.

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How to Prepare for a Contract Management Conference

By Rosemary Shields on 04/10/19

Whether you’re getting ready to attend your first work seminar, or you’re a long-serving conference attendee, be sure to follow this pre-conference checklist to get the most out of your next contract management conference experience.  A week-long seminar in an unfamiliar place can either result in an undesirable experience or the best experience, depending on whether you prepare in advance.

Here are some tips on how to prepare for the best contract management conference experience…

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Contract Generation: Mastering Contract Management Series

By Maria Votlucka on 04/5/19

Generating contracts can be challenging for contract, procurement, and legal professionals. Manual document generation is tedious, time-consuming, and error-prone. Moreover, a manual approach to document assembly inadvertently puts organizations in the precarious position of facing significant compliance issues, risks, fines, or legal ramifications. It’s time to take control of contract generation. Learn how to transform your manual process into a value-centric strategy with document automation.

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Why School Systems Need Education Contract Management Software

By Rosemary Shields on 04/4/19

School systems, colleges, universities, and other education institutions are choosing to implement contract management software to create better transparency and a streamlined process. 

Paralegals, legal counsel, procurement specialists, executive assistants, and other education professionals often have a significant number of contracts laying around.  Finding a specific document can be a hassle due to the manual search across shared drives, stored files, and other possible locations.  Manually creating a new contract usually results in searching for specific clauses and absorbing the whole day due to an unorganized process.  Wouldn’t it be easier to have all your contracts stored in one searchable repository?  That way, when it’s time to create a new contract, all you need to do is click a few buttons and the correct terms and clauses are pulled together for you.      

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Should You Invest in Source-to-Settle Software?

By Rosemary Shields on 04/1/19


What is Source-to-Settle Software?

Source-to-settle software is an advanced system that provides an end-to-end digital sourcing experience for both you and your vendors.  Your current sourcing process is most likely manual, filled with a difficult-to-track bid process including spreadsheets that constantly get lost in your organization’s shared drive.  Source-to-settle software makes eSourcing easy for both you and your vendors to efficiently collaborate, and for your organization to have better transparency over bid responses, so you can award the best vendor based on your needs.

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