How Mass eSignatures Boost Healthcare Compliance & Efficiency

06/13/22

CobbleStone Software explains how mass eSignatures can boost healthcare compliance and efficiency.

Within the healthcare industry, keeping documents and files up-to-date is crucial to maintaining compliance.  Healthcare agencies, such as the FDA, NHS, and Health Canada, are continually monitoring hospitals, physician's offices, and other healthcare facilities to ensure healthcare professionals, administrators, and providers are keeping up with legal requirements.  The maintenance of healthcare compliance and healthcare CLM efficiency requires significant time and resources invested in signing processes.  With so many documents and versions to sign, there is room for error - and healthcare compliance can be jeopardized.  Luckily, healthcare contract management software can provide mass eSignatures for maximized healthcare compliance and efficiency.  Here's how.

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Healthcare Contract Compliance

Healthcare contract compliance management requires ensuring that a contract satisfies all relevant governmental and healthcare industry regulations.  Contracts also need to conform to all the standards and procedures instituted in your organization – that is, all your contracts require similar language and do not conflict with those terms and conditions set forth by management.

Healthcare Signing Pains: When to See a "Doctor" for Better CLM

Healthcare providers can audit documents and files at virtually any time and can expect them to be current with leading healthcare contract management software. 

One challenge healthcare professionals may face is that the traditional way of updating and signing documents is slowing down the process.  If multiple users edit the same documents simultaneously, errors can frequently occur, resulting in the wrong copies of documents being distributed for review or signature.  Manually obtaining signatures and updating signed documents can lead to wasted time and human error.

With paperless, efficient, and electronic signatures, organizations can expect fewer errors and reduced time spent signing and updating documents and files.  With CobbleStone's Mass eSigning functionality, the eSignature feature can speed up this process and essentially ensure the most recent copy of a document is being used.  The Mass eSign tool allows users to make policy changes and have applicable vendors and clients sign off on those changes ASAP.

 

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How Mass eSignatures Can Speed up the "Healing" Process

Mass eSignatures can positively impact many documents and other paperwork within the healthcare industry.  With Health Insurance Portability and Accountability (HIPAA) consent forms, healthcare professionals can reach out to their employees and have them mass eSign these documents with virtually just one click while staying HIPAA compliant and securing personal and sensitive data.  Patient records, and admission and discharge papers, can be eSigned.

Furthermore, physical drug prescriptions are no longer needed.  Doctors can now electronically sign the slip and send it directly to the pharmacy, allowing it to be ready for pick-up almost immediately.  Medical documents like invoices, lab reports, and insurance claims processing can benefit from the eSigning tool as well.

With so many tasks being improved by utilizing electronic signatures, healthcare facilities can provide a better experience for customers and business partners while maintaining easily searchable and accessible files.  Users can spend less time managing paperwork, freeing up time to care for patients, and promoting secure, compliant, and auditable records.

Lastly, mass eSignatures allow signers the ability to eSign:

  • virtually anywhere

  • essentially anytime

  • on basically any device with suitable WiFi

Document Collaboration - Just What the Doctor Ordered

Documents that need employee signatures can go through the bulk eSigning process.  Document collaboration sets up the foundation for getting these documents approved and signed.  It makes sending documents and files easier and faster. 

Many healthcare organizations host employees at multiple offices or locations.  That said, documents may be stored in a wide variety of places, making it harder for organizations to keep track.  E-Approvals help track redlining and audit logging.  They make it easy to audit who did what and when.  E-Approvals also help identify bottlenecks in the process, how long each step takes, and who is responsible.

Healthcare professionals typically deal with countless contracts and agreements, so it's easy for them to lose track of a negotiation and review process.  With Cobblestone's Workflow and Document Collaboration functionality, healthcare professionals can ensure they will receive prompt notifications when it comes time to review.

How Mass eSignatures are Benefitting the Healthcare Industry

Mass eSignatures can improve document, contract, and record management for the healthcare industry by:

  • speeding up the signing process with eSignature collection in minutes.

  • processing hundreds or thousands of contracts, documents, and healthcare forms, claims, and reports easily with mass eSignatures.

  • improving staff productivity and work efficiency by freeing up time spent managing paperwork that can now be allocated to patient care.

  • improving compliance and security of records for easy audits.

  • allowing signatories to eSign virtually anywhere, anytime, on any device.

Electronic Signatures benefit multiple industries, with healthcare being one of them.  Healthcare professionals, administrators, and providers can now speed up the process of updating records, forms, reports, and other related documents while staying compliant and audit-ready at all times.

 

Electronic Signatures With CobbleStone Contract Insight®

Electronic signatures provide enhanced security, save time and money, and foster business relationships.  Don't waste any more time with manual and outdated contract management procedures.  See how mass eSignatures can boost healthcare compliance and efficiency by booking your free demo with a CobbleStone Contract Insight expert today!

CobbleStone Software offers a complimentary demo.

CobbleStone Contract Insight has remained a visionary leader in CLM software for over twenty years.  CobbleStone's award-winning and feature-rich contract management software streamlines the contract management process with optimal governance, reduced friction, and high flexibility from contract requests through renewals.  Thousands of contract managers trust CobbleStone Contract Insight as their go-to CLM software solution.  Moreover, CobbleStone Software - as a CLM software provider – is SOC 1 and SOC 2 compliant.  CobbleStone's user-friendly, robust, and scalable solution seamlessly connects with mission-critical applications for unified and seamless contract management.  It's no wonder why Forrester names CobbleStone a Leader in CLM software!

To stay up to date on best practices, industry news, and CobbleStone Software updates, be sure to subscribe to our blog and YouTube Channel.

This blog was originally updated on September 17, 2018 and updated on June 13, 2022.

*Legal Disclaimer: This article is not legal advice.  The content of this article is for general informational and educational purposes only.  The information on this website may not present the most up-to-date legal information.  Readers should contact their attorney for legal advice regarding any particular legal matter.

Jessica Troppello

Written by Jessica Troppello

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