Missed deadlines, lack of communication, and other contract management challenges are seen far too often in the government sector and can be eliminated with the right software and process. From requisitions and approvals to intelligent workflows and online collaboration, CobbleStone presents system users with a streamlined process that can be used for cost-effective contracting, legal compliance, transparency, and more.
Learn from this client success story how the El Paso County, Texas Auditor’s Office used CobbleStone’s Contract Insight™ to help overcome common contract management challenges related to their government-regulated processes.
The County of El Paso
The Auditor’s Office of El Paso County, Texas’ mission is to provide financial information on the fiscal affairs of the government and support the Commissioners Court, officials, department heads, and the public with the highest level of integrity, professionalism, and emphasis on financial accountability. They aim to create and maintain an environment of sound fiscal management and efficient financial operations at all levels of county government.
The Challenge
El Paso County’s Auditor’s Office was frequently missing expiration dates and grant requirements, leading them to seek a software system that could support in-depth, centralized contract management. They could no longer take risks with their contract deadlines which was a problem they were trying to solve for decades. Lack of communication between departments and informal approval processes made it even more difficult for El Paso County’s deadlines to be met. They needed a centralized repository where they could quickly and effectively find and manage all of their contracts.
The Solution
After implementing CobbleStone’s proprietary contract management software, Contract Insight, El Paso County developed reporting functions and their Contract Report Card System, consisting of a series of drill down reports. This development has allowed the County the ability to give a big picture view of the contract situation at any point in time. Contract Insight has empowered El Paso County’s departments with core contract knowledge and responsibility. The County has also developed a contracts deliverables section so that departments can better manage their individual contracts.
Overall, the contract system has reduced the number of expired contracts and streamlined how and when departments address expiring contracts. This has improved the quality of service delivery to the County as well as established greater accountability on vendors.
Lorena, Assistant Contract Admin at El Paso County, said, “Staff goes out of their way to take care of the County as a customer.”
Contract Insight Contract Management Software helped El Paso County, Texas better handle all of their contract management issues. The County was provided with a centralized contract management software system, allowing for future expansion, and all of their contracts are now just a click away.
“Highly recommended to any organization requiring a highly customizable and supported solution for contract management.” – Lorena Rodriguez, Assistant Contract Admin at El Paso County
Solutions to Meet Your Needs
CobbleStone provides contract management solutions to many state and federal agencies including counties, states, municipalities, colleges and universities, DMVs, and more. For those who qualify, CobbleStone’s solution, Contract Insight Enterprise, is conveniently located on the United States GSA Schedule 70, making it a simple process to purchase contract management software with little to no negotiation hassle.
CobbleStone provides state and federal agencies with Federal Acquisition Regulation (FAR) accelerator packages as an optional add-on to our software. We also offer a fully customizable public-facing portal as a solution to managing public contract records by automating FOIA (Freedom of Information) request processing which can be a hassle to manage manually.
CobbleStone Software, a leader in contract management and eProcurement software, offers a simple solution to managing contracts for leading organizations in many different industries. CobbleStone provides easy-to-use solutions tailored to meet government, state, local, county, and city contract professional’s needs. Learn more about our software solutions by visiting our government contract management software webpage.
