8 Use Case Examples of Legal Document Automation Software

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    Discover 8 use case examples of legal document automation software.

    When you think of managing contracts, do you visualize a never-ending mountain of paperwork and legal mumbo-jumbo? If so, it's time to change your strategy and embrace the cutting-edge world of legal document automation software. This transformative technology is revamping the traditional contract management process - paving the way for efficiency, accuracy, and ease of use.

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    Demystifying Legal Document Automation

    Legal document automation software is the result of robust AI and machine learning technologies. It simplifies and accelerates the creation, review, and management of legal contracts. From maintaining language consistency to facilitating risk assessment, it replaces repetitive manual tasks with automated processes - liberating contract managers to focus on strategic tasks. The future is here, and it's revolutionizing the way we are automating legal contract processes.

    Let's delve into this exciting new world and explore various real-life use cases that demonstrate how legal document automation software is becoming an indispensable tool for modern contract managers.

     

    Use Case 1: Rapid and Accurate Document Creation

    Meet Dwight: a contract manager at a leading technology firm. He used to constantly juggle the task of creating documents tailored for each client - which required hours, if not days, of meticulous and sometimes repetitive work. However, thanks to legal document automation software, Dwight can easily input necessary parameters as metadata fields, merge those fields with the right document template and - within minutes – the desired contract is generated. Not only is this a convenient process that saves time, but Dwight can also retain more confidence that standard and preferred language is included in his team’s many contracts.

     

    Use Case 2: Thorough and Swift Contract Review

    Introducing Meg: a dedicated contract manager for a global consulting company. Her role typically involved reviewing vast volumes of contracts and manually identifying any errors or inconsistencies in language and clauses. However, with legal document automation software, Meg’s job has become significantly easier. Leveraging the power of machine learning algorithms and natural language processing (NLP), document assembly software scans through the contracts swiftly - spotting potential issues with fuzzy language matching and named-entity recognition - and alerting Meg. This previously daunting process can now be accomplished in a fraction of the time.

     

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    Use Case 3: Proactive and Efficient Contract Management Key Dates

    Next up is Philip: a vigilant contract manager for a multinational corporation. One of his biggest fears was missing an important contract milestone or renewal date - a mistake that could cost his company a fortune. Legal document automation software has laid Philip's fears to rest. The software proactively sends alerts about upcoming deadlines (including dates for contract renewals) - helping Philip manage his contracts effectively and always stay one step ahead. This proactivity includes the time to prepare for favorable renewal terms ahead of time.

     

    Use Case 4: Streamlined Risk Assessment

    Consider Anna: a risk-conscious contract manager at a pharmaceutical company. Sifting through hundreds of contracts to identify potential liabilities was a time-consuming task that often took weeks to complete. However, with legal document automation software, Anna can now quickly identify and address potential risks. The system can allow contract managers to plot potential risk factors – including those associated with liabilities and pharmaceutical trials – on a risk assessment matrix according to unique needs. As such, Anna and her team can manage risks efficiently and effectively.

     

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    Use Case 5: Simplified Compliance Tracking

    Let’s talk about Adam: a contract manager for a renowned financial services company. Ensuring contractual compliance was a challenge due to the sheer complexity and volume of contracts he had to manage – which had many different compliance standards and regulations from a number of financial institutions. However, with legal document automation software, he now has a powerful tool that monitors contracts for compliance issues and alerts him to any potential breaches thanks to field-specific compliance tracking and almost endless out-of-the-box and as-needed fields and visually engaging reports for tracking compliance parameters.

     

    Use Case 6: Collaborative Contract Negotiations

    Now, let’s look at Lisa: a contract manager for a major retail chain. Negotiating contract terms for lease agreements was a convoluted process - requiring coordination between multiple parties and keeping track of numerous document versions for contracts in multiple locations. Legal document automation and contract management software in retail transformed this process. It allowed Lisa to manage negotiations directly within the platform - keeping track of revisions, maintaining a clear record of changes, tracking lease terms and conditions and renewals, retaining visibility into rent escalations, and enabling real-time collaboration.

     

    Use Case 7: Effortless Contract Signatures

    Let's also consider the case of Evan: a contract manager for a large manufacturing company. Before the advent of legal document automation software, he found managing contract signatures to be a complex and painstaking process – requiring emails sent to multiple stakeholders as he lost track of who signed what…when. But with the introduction of document generation and electronic signature software, Evan now creates, sends, and signs signatures in record time – whether one-off or in bulk – with detailed approval routing and digital signature security.

     

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    Use Case 8: Simplified Contract Analysis

    Consider Jane: a contract manager for a telecommunications firm, who had the daunting task of analyzing contracts to derive insights and understand trends. This often meant going through countless contracts manually. But with the implementation of legal document automation software, Jane can now instantly access key contract data, view analytics with visually-engaging dashboard contract management, and monitor trends. The CLM software offers built-in analytics capabilities, enabling Jane to make data-driven decisions.

     

    Closing Remarks on Legal Document Automation

    The benefits of legal document automation software extend beyond the examples listed above. Contract managers can leverage legal document automation to streamline the entire contract lifecycle while improving analytics, risk management, signatures, vendor management, eProcurement, and much more.

    By embracing this innovative contract document management software solution, contract managers are not just keeping up with the times; they are becoming pioneers - leading the charge in the evolution of their field for the future-minded better. Legal document automation software is not just a tool for today; it's a strategic investment for the future. It's about shaping the future of contract management, and the future starts now! Book a free demo to start your CLM future with an acclaimed, cloud-based platform.

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    *Legal Disclaimer: This article is not legal advice.  The content of this article is for general informational and educational purposes only.  The information on this website may not present the most up-to-date legal information.  Readers should contact their attorney for legal advice regarding any particular legal matter.

    Published: 06/7/23
    Sean Heck

    Written by Sean Heck

    Sean Heck is Content Marketing Manager at CobbleStone Software

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