Better Liability Waiver Management With CLM Software

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    CobbleStone Software explains better liability waiver management with contract management software.

    Liability waivers are indispensable for ensuring that parties involved in a business matter are aware of possible risks. However, managing liability waivers can become increasingly complex with the sheer number of participants - especially in sectors such as business and leisure events and adventure tourism. This is where contract management software becomes a game-changer - bringing efficiency and organization to the handling of these crucial documents.

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    What Is a Liability Waiver?

    A liability waiver, sometimes known as a release of liability form, is a legal contract whereby a participant agrees to waive their right to sue in the event of unforeseen incidents. It serves to notify the participant of the potential risks involved before they participate in the activity. These risks could encompass a wide range - from minor injuries or costly damage to more serious outcomes like car accidents.

    Managing these liability waivers manually is not only tedious - but prone to human error. Contract management software offers an automated, streamlined approach. It not only acts as a central contract repository for all waivers but also makes it easier to store, retrieve, and manage these legal documents.


    A Swift Contract Repository & Process for Liability Waivers

    With contract management software, the process of obtaining agreement from each participant is simplified. CLM software helps ensure that every participant agrees to the necessary terms and conditions before they participate in the activity - with comprehensive, numbered audit trails of agreements and negotiation/approval workflows for each step of the process. Teams can easily manage hundreds or even thousands of liability waivers relevant to:

    • Accidents
    • Contractors
    • Activities
    • Personal Injury
    • Property
    • General Liability
    • Mutual Liability

    Electronic signature software integration can cut send-to-sign time by up to twenty percent – without the need for signatories to download any additional software or applications! Documents within the system can be searched for down to the word, keyword, phrase, and filterable metadata field level for quick and easy access.


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    Assumption of Risk & Other Relevant Clauses

    One of the pivotal components of a liability waiver is the assumption of risk. By agreeing to this clause, the participant acknowledges the risks involved in the proposed activity - accepting the possibility of injuries or damages.

    For example, in the case of car accidents, the liability waiver form would include an accident release clause. This clause ensures the participant is fully aware of potential dangers and agrees not to hold the other party responsible. A contract administration team could retain a CLM software clause library of clauses relevant to liabilities and establish parameters of access around them - while inserting them into newly introduced contracts on an automated basis to ensure ironclad, preferred language around these important assets.

    Contract management software is also instrumental in managing general release clauses in liability waivers. A general release clause essentially requires the participant to relinquish any claims - known or unknown - they might have against the other party. CLM software can help track the acceptance of these clauses - providing a secure record of any changes made in case of future disputes.


    Accounting for State Law & Other Regulations

    State law also plays a significant role in shaping the enforceability of liability waivers. Different jurisdictions may have varying legal requirements concerning these documents. Contract management software can aid in addressing these regional variations. Features like readily-accessible, pre-approved document templates allow users to merge their liability waiver forms with templates tailored according to the state law – virtually ensuring that they remain compliant across different territories.


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    Liability Waivers & Contract Workflow Automation & Reports

    Contract lifecycle management software can be configured to alert businesses about required tasks and expiring waivers with virtually unlimited notifications, alerts, and clarified calls to action. These workflows help ensure continuous protection.

    CLM software can also generate reports on the status of waivers and almost anything else related to the agreements, metadata fields, key dates, and broader contract analytics - offering insights that can be valuable for risk management and liability waiver oversight. Thus, businesses are not just managing waivers but proactively assessing their risk profile.


    The Takeaway

    In essence, as reliance on liability waivers continues to grow, contract management software offers a robust solution for managing these vital legal documents. The benefits extend beyond just timesaving. Automation introduces a level of precision and traceability that manual processes simply can't match. When parties agree to the terms, businesses can ensure transparency, instill confidence among participants, and protect their interests.

    In today's world, where activities and events come with inherent risks, ensuring a thorough and efficient liability waiver management system is non-negotiable. Leveraging technology - specifically contract management software - can significantly enhance this process, offering businesses a seamless way to handle their liability waivers, stay compliant with the law, and protect themselves against potential claims. Ultimately, it provides a sustainable way for businesses to balance the scales of offering exciting experiences while maintaining due diligence to risks involved.

    To learn more about the tools mentioned above and more, book a free demo of CobbleStone Contract Insight® today!


    CobbleStone Software offers a complimentary demo.


    *Legal Disclaimer: This article is not legal advice. The content of this article is for general informational and educational purposes only. The information on this website may not present the most up-to-date legal information. Readers should contact their attorney for legal advice regarding any particular legal matter.

    Published: 07/18/23
    Sean Heck

    Written by Sean Heck

    Sean Heck is Content Marketing Manager at CobbleStone Software

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