Contract Insights

Key Takeaways

• Pharma GxP ensures safety, quality, and compliance in contracts.
• Digital contract management is essential for audit-readiness.
• CobbleStone Software helps pharma teams meet GxP standards.

Summary / Key Takeaways

• A unilateral contract is formed when one party promises something in exchange for a specific act by another.
• It becomes legally binding only when the requested action is completed.
• Common examples include reward offers and public service incentives.
• CobbleStone Contract Insight® helps manage unilateral agreements with automation and tracking tools.

In today’s fast-paced business environment, contract lifecycle management (CLM) must be more than just functional—it must be intelligent, intuitive, and collaborative. CobbleStone Software’s Patch 22.5.2 delivers exactly that, introducing a robust suite of enhancements across its CobbleStone Contract Insight^® platform. This update reflects CobbleStone’s commitment to empowering organizations with smarter automation, streamlined workflows, and improved user experiences.

Whether you're managing contracts, collaborating with vendors, or navigating approval workflows, Patch 22.5.2 brings meaningful enhancements that help teams work faster, smarter, and with greater confidence.

Let’s dive into the most impactful features and enhancements.

Understanding the contract lifecycle is essential for legal, procurement, and contract management teams aiming to streamline operations. This guide explores the eight key stages of the contract lifecycle and how contract lifecycle management (CLM) software can optimize each phase for better compliance, efficiency, and collaboration. 

The five stages of the risk management lifecycle are risk identification, risk assessment, risk response, risk monitoring, and risk reporting. These stages help organizations proactively manage contract-related risks and improve compliance, performance, and decision-making.

Summary / Key Takeaways

• Cybersecurity Awareness Month promotes online safety and digital resilience.
• CobbleStone Software offers secure contract lifecycle management (CLM) tools.
• Features include user-level permissions, SOC II hosting, and CMMC compliance.

Summary

• Agentic AI will automate contract workflows with minimal human input.
• It will improve compliance, accelerate approvals, and reduce errors.
• CobbleStone Software is poised to lead this shift with VISDOM® AI.

Key Takeaways:

• Legal teams are under pressure to move faster, stay compliant, and reduce risk.
• In CobbleStone Software’s on-demand webinar with Association of Corporate Counsel (ACC) San Francisco Bay Area chapter, experts walk through how AI tools like VISDOM+ are helping.
• Contract professionals can draft smarter, redline faster, and negotiate with confidence.

Key Takeaways

• Federal contractors face contract suspensions, delayed payments, and workforce disruptions during shutdowns.
• Contract management software helps mitigate risks by tracking funding, automating compliance, and centralizing communications.
• Prepared contractors can turn shutdown uncertainty into a strategic advantage.

Did you remember to read all of our blog posts from September? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in October by reading the latest CobbleStone^® content.

Key Takeaways

• CobbleConnect makes uploading and managing contracts feel less like a chore.
• You can log in securely with SSO or your usual credentials.
• Upload files one-by-one or go full power-user with the CSV import tool.
• Bonus: There’s a Backup Manager to keep your data safe (license required).

If you're trying to improve your contract management process, you’ve probably asked: What metrics actually matter? The answer comes down to three key performance indicators (KPIs): contract efficiency, contract efficacy, and contract risk. These KPIs help teams measure how well contracts are performing, how quickly they move through the lifecycle, and how much risk they carry.

Let’s break down what each KPI means, why it matters, and how you can track it effectively.

Summary

Contract lifecycle management (CLM) solutions help legal teams and businesses unlock hidden value in contracts by reducing risks, improving workflows, and eliminating human error. If your contracts are stuck in email threads or spreadsheets, you're missing out on real-time insights, cost savings, and strategic advantages.

Key Takeaways

• Contract termination is the process of ending a contract before all obligations are met. This can happen for several reasons, including a breach of contract or by mutual agreement.

• A successful contract termination strategy involves three key steps: identifying underperforming contracts, writing a professional termination notice, and ensuring proper financial closeout.

• Using contract management software can significantly streamline this process by providing data analytics, termination templates, and financial tracking tools.

Summary: Your Quick-Reference Guide

• What it is: The use of AI and machine learning to automate and enhance contract management.

• Key Benefits: It reduces risk, saves time, and significantly improves accuracy by automating repetitive, manual tasks.

• Why it matters: It transforms contract management from a slow, reactive process into a fast, proactive, and strategic advantage.

Key Takeaways

• Automated contract renewal alerts help enterprises avoid missed deadlines, unwanted auto-renewals, and compliance risks.
• They’re built into modern CLM platforms and can be configured to fit your workflows.
• This post explains what they are, how they work, and how to implement them effectively.

Did you remember to read all of our blog posts from August? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in September by reading the latest CobbleStone^® content.

Key Takeaways: Your Quick-Reference Guide

• Focus on the AI's core capabilities: Prioritize accuracy, data security, and the ability for the AI to learn from your organization's unique legal history.

• Look for seamless integration: The solution should easily connect with your existing CRM, ERP, e-signature, financial systems, and other tools.

• Prioritize an excellent user experience: Choose a platform that's intuitive and simple for everyone to use, not just legal teams.

• Ensure a clear ROI: The solution should offer a solid business case and a demonstrable return on your investment.

Summary of Key Takeaways

• CobbleStone Software’s Third-Party eSign Connection Manager allows users to leverage existing licenses with providers like DocuSign, Adobe Acrobat Sign, and SignNow.

• The connector integrates with your chosen eSign provider, ensuring a seamless and efficient digital signature workflow directly within CobbleStone Contract Insight^®.

• Benefits include enhanced security, improved efficiency, centralized management, and flexible options for your eSignature process.

Summary:

• Integrations aren't just a nice-to-have; they're essential for a connected business.

• They connect your tools, getting rid of data silos and manual work.

• Look for integrations with your CRM, ERP, and e-signature tools.

• The payoff is big: better data, faster workflows, and smoother teamwork.

If you're still managing contracts with a tangled mess of spreadsheets, shared drives, and endless email chains, you're likely losing money without even realizing it. The good news? Contract lifecycle management (CLM) software can significantly reduce costs by automating the boring parts of contract work, managing risk, and giving you better insights into your agreements.

At its core, CLM software gives you a single, centralized place for every contract, from the moment you create it to when it’s signed, renewed, or terminated. This isn't just about being organized; it's about being more efficient, making more intelligent decisions, and avoiding costly mistakes. Let’s break down exactly how CLM helps you save.

One of the most common pitfalls of contract management is losing track of changes, which can lead to costly errors and legal disputes. This is where a robust system for automated contract version control becomes not just a convenience but a necessity.

Let's be honest, the life of an in-house legal team can feel like a never-ending cycle of document review, risk assessment, and putting out fires. The sheer volume of contracts alone can be overwhelming, pulling talented legal minds away from high-level strategic thinking and leaving them feeling more like document processors than legal strategists. Sound familiar?

But what if there was a way to shift that balance? What if technology could shoulder some of the more tedious tasks, freeing up your legal eagles to focus on what truly matters: driving business value and mitigating critical risks? The good news is, that future is already here, and it's powered by AI in contract management.

Tired of the tedious, time-consuming grind of manual contract management? You know the drill: hunting for a crucial clause, slogging through endless documents, and praying you don't miss a key deadline. It’s a pain that can slow down even the most efficient teams.

But what if you had an intelligent assistant right inside Microsoft Word to handle the heavy lifting for you?

Enter the CobbleStone VISDOM AI Helper for MS Word. This isn't just another add-in; it's your new superpower for contract management. Let's see how it transforms your workflow from chaotic to crystal clear.

With new advancements and options for effective contract management continually evolving, we’ve detailed five essential contract management tools contract managers must empower themselves with to navigate the ever-changing landscape of contract management best practices going forward.

The world of AI is moving fast, and so too is the government, officially stepping on the gas.

The recent release of "Winning the Race: America’s AI Action Plan" from the White House is more than just a policy document; it's a strategic roadmap that will fundamentally reshape how businesses — and the federal government itself — adopt and regulate artificial intelligence.

For professionals in legal, procurement, and contract lifecycle management (CLM), this plan isn't a distant headline. It's a clear signal that the rules of the game are about to change. Here's a breakdown of what this means for your contracts, your processes, and your AI strategy.

Efficiency is key in today's business world. To manage contracts, you need to work smarter, not harder.

Get ready to transform your workflow! CobbleStone Contract Insight 22.5.0 is here, packed with AI-powered productivity features. Discover a new era of faster, more intuitive contract management.

Let's explore the features!

Contracts are the beating heart of the complex world of business. Yet, for too long, managing the sheer volume and intricate legal language within these documents has been a significant challenge. This often leads to manual processes that are time-consuming, prone to error, and hinder overall efficiency. It's time to introduce the game changer: Natural Language Processing (NLP).

In today's fast-paced business environment, your legal team is likely facing an ever-growing pile of requests. Every department – sales, HR, procurement – needs contracts drafted, reviewed, or approved. It's a never-ending cycle that can quickly turn into a bottleneck, slowing down vital business operations. But what if you could empower your business users to handle routine contracting tasks themselves, while still keeping legal oversight firm and secure? That's the promise of self-service CLM.

In today's legal landscape, the sheer volume of information can feel less like a valuable resource and more like an overwhelming flood. For many legal teams, the daily deluge of contracts, emails, and regulations creates a significant challenge: data overload. If you're constantly sifting through mountains of digital documents, struggling to locate crucial details, or feeling the pressure of missed deadlines due to inefficient searches, rest assured, you're not alone. This isn't just an inconvenience; it actively hinders efficiency, increases risk, and slows down critical legal processes. The traditional methods of manually managing this ever-growing tide of data simply aren't sustainable anymore.

Contracts. They're the backbone of every business, but let's be honest, they can also be a massive source of anxiety. You're constantly worried about hidden clauses, potential liabilities, and the sheer volume of documents that demand your attention. Trying to manually spot every tiny detail that could turn into a massive problem down the road? It's time-consuming, increases your organization's exposure to potential risks, and can even lead to significant financial losses.

You're a busy professional, whether you're in legal, procurement, sales, or finance. Your plate is already full, and adding hours of painstakingly reviewing contracts just isn't sustainable. This isn't just about finding errors; it's about understanding subtle risks, ensuring robust compliance, and ultimately, safeguarding your organization's interests. The stakes are high, and the pressure to effectively identify and mitigate contractual risks is real. What if there was a better way to tackle this, allowing you to breathe easier knowing your contracts are secure? That's where AI solutions for contract risk management come into play.

Let's be real: managing contracts can feel like a juggling act. You're constantly hopping between apps, trying to keep everything straight. What if we told you there's a better way? Say hello to CobbleStone Contract Insight^® – your ultimate shortcut to stress-free contract management, especially with its game-changing Microsoft Outlook integration.

Considering new contract lifecycle management (CLM) software? A free trial is your golden ticket to truly understanding if a solution fits your needs. But don't just sign up and poke around! To make the most of it, you need a plan. Here's how to ensure your CLM free trial leads to a confident decision.

At CobbleStone Software, we truly believe that successful contract lifecycle management (CLM) software isn't just about cutting-edge features—it's about seamlessly integrating those features into your unique business operations. With 30 years of experience, we've honed an implementation methodology that puts your needs first, ensuring a smooth, efficient, and highly effective transition to CobbleStone Contract Insight^®.

As the public sector fiscal year-end of June 30th rapidly approaches for countless government agencies, public universities, schools, and other publicly funded entities across the United States, a critical opportunity arises. At CobbleStone Software, we remind you to review your remaining budget allocations. Many government and public sector organizations find themselves with unspent funds that must be strategically utilized before the fiscal year concludes. This is an ideal time to invest in robust contract management solutions that drive efficiency, enhance compliance, and deliver long-term value.

Did you remember to read all of our blog posts from May? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in June by reading the latest CobbleStone^® content.

When managing contracts, performance monitoring is one of the most important ways to measure success.  With a large variety of contracts, all with different contract terms, it can be difficult to know how you should assess contract performance.  Luckily, you can boil down the success of each contract, no matter the complexity, to four key contract performance metrics. Read on to discover how contract management software can help you optimize four key contract performance metrics.

CobbleStone Software has officially turned 30 years old! To celebrate this momentous occasion, we interviewed Mark Nastasi, Executive Vice President and founder of CobbleStone^®, to learn more about the acclaimed and award-winning contract management software provider's inception, vision, challenges, evolution, accomplishments, and more. Here's what he had to say.

Is the legal profession immune to the rapid shifts defining the 21st century? Absolutely not. The very fabric of legal practice is being reshaped at an unprecedented pace. The role of legal professionals is undergoing a significant transformation in the 2020s, driven by technology, changing client expectations, and a shifting global landscape, demanding new skills and approaches to providing legal services. This post will explore the key drivers behind these changes, the new skill sets required for success, the evolving paradigms of service delivery, and the ethical considerations that must guide legal professionals into the future.

As a government contractor, you're likely familiar with the intricacies of the Federal Acquisition Regulation (FAR). Among these, FAR clause 52.209-6, aptly titled "Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment," stands out as a critical requirement. It essentially mandates that prime contractors like you must take serious steps to avoid working with any entities that are excluded from federal contracting.

Now, in today's ever-evolving regulatory landscape, simply checking SAM.gov isn't enough. Competent contractors and legal teams understand that thorough due diligence now extends to verifying subcontractors against the Office of Foreign Assets Control (OFAC) list as well.

That's where CobbleStone Contract Insight^® contract lifecycle management (CLM) software comes into play. Our comprehensive solution is specifically designed to help you effectively manage FAR 52.209-6 compliance by seamlessly integrating robust OFAC and SAM.gov debarred vendor verification directly into your subcontractor management processes.

According to Gartner®: “by 2027, the global legal technology market will double in size because of GenAI — and legal leaders face growing pressure to respond."^[1] This projection underscores the rapid evolution of legal operations due to tools such as generative AI and agentic AI. Legal technology is no longer a far-fetched concept but a presently integrated part of the modern legal operations landscape. The key drivers behind this transformation include the increased complexities of legal work, an increased demand for efficiency as contract volume grows, and increased client expectations. But what does legal technology look like in 2025? This blog post provides a comprehensive overview of legal tech's impact on present and future legal professionals.

In a critical ruling on September 19, 2024, the Court of Justice of the European Union (CJEU) banned the use of online price parity clauses. This decision significantly impacts the way businesses operate within the EU. The ruling, particularly affecting platforms like Booking.com, marks a pivotal moment in EU competition law. For organizations navigating this new regulatory change, CobbleStone Contract Insight^® contract lifecycle management (CLM) software serves as a vital tool for managing contracts and ensuring compliance.

Did you remember to read all of our blog posts from April? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in May by reading the latest CobbleStone^® content.

This recent executive order stresses the importance of artificial intelligence (AI) education for American youth. Understanding and leveraging AI properly is critical to preparing the next generation for the AI-driven economy and workforce. CobbleStone Software's VISDOM^® AI, contract artificial intelligence powered by machine learning, offers a unique and practical application of AI. CobbleStone Software's VISDOM+ generative AI presents exciting possibilities for shaping how future professionals interact with and utilize generative AI.

The April 2025 Presidential Executive Order, “Lowering Drug Prices by Once Again Putting Americans First,” brings forth a restructuring of the regulatory landscape for pharmaceutical and healthcare entities. These organizations are urgently analyzing current contracts and generating new agreements to comply with impending federal reforms aimed at reducing medication costs. In the heat of this scramble, powerful pharma contract management and healthcare agreement software solutions have gone from optional resources to essential assets for legal and procurement teams.

To that end, let's examine how integrated pharma contract management, healthcare agreement, and hospital procurement software solutions can help organizations easily navigate new drug pricing reforms.

The recent April 2025 executive order, "Restoring Common Sense to Federal Procurement," is part of a significant push toward more efficient and straightforward government acquisitions. While the order details broad principles for such improvement, its successful implementation hinges on attention to detail, specifically concerning the Federal Acquisition Regulation (FAR). In this rapidly evolving procurement landscape, CobbleStone Software emerges as a helpful partner, offering advanced oversight and control of these essential clauses.

Understanding liability and risk transfer is paramount for any organization managing contracts. A critical instrument that facilitates this mutual understanding is the hold harmless agreement. Encountering a hold harmless clause or document is incredibly common in both the public and private sectors. As such, this blog post aims to demystify the concept of held harmless agreements.

As 2025 continues to unfold, legal regulatory landscapes are shifting faster than ever. This year's shifts include the current administration's changes to evolving import tariffs, AI governance practices, ESG mandates, and the heightened need for legal operations modernization. For legal, procurement, and compliance teams, staying ahead of these changes isn’t just about reading the latest policy brief—it's about transforming how contracts are managed, tracked, and enforced.

Enter CobbleStone Contract Insight® contract lifecycle management (CLM) software—not just a nice-to-have legal tech tool but a strategic shield against non-compliance and operational bottlenecks.

From simple deals between friends to complex business arrangements, contracts play a crucial part in defining the terms and conditions of an agreement. One common type of contract is a bilateral contract – which we will explore in this blog post!

What is a signatory? Have you ever come across the term in a contract or other legal document? In simple terms, a signatory is someone who signs on the dotted line to formally indicate their commitment or agreement to a contract. However, a contract signer's responsibilities can vary depending on the context of a contract. This post will delve into the definition of a signatory, explain key aspects of the role, outline the responsibilities, explore the types of signatory, and reveal how to make the job of a signatory easier and more streamlined.

What is contract ratification? A contract is not legally binding until it is ratified. Once a contract is ratified, it is transformed from a tentative agreement into a legally enforceable contract. However, the ratification process can be compromised by ambiguous terms and conditions, errors in the management of the agreement, and uncertainties about the authority of the parties involved. To elucidate the purpose of ratifying a contract and how to avoid issues, let's explore contract ratification in detail in this blog post.

Did you remember to read all of our blog posts from March? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in April by reading the latest CobbleStone^® content.

Managing contracts and maintaining contract process efficiency can be challenging—especially without an understanding of contract lifecycle management and the proper functionality to succeed. In fact, 25 percent of contract management professionals we asked don't have a dedicated contract management system. It's crucial to enter into a contract with a clear-cut strategy and the best contract management tools for the job. So, what are the four components of contract management? Let's find out!

2025 seems to be a year of federal downsizing, and there seems to be more to come. In this environment, state and local governments are likely to continue facing increased pressure to do more with less. Budget constraints are forcing agencies to adjust their spending while retaining and maximizing efficiency. To that end, CobbleStone Software recognizes state and local governments' challenges and is committed to providing contract lifecycle management and eProcurement solutions while easing the burden of federal budget cuts. Here's how. But first...

Since 1967, the Freedom of Information Act (FOIA) has preserved the public's right to request access to US Federal Agency contract records and data; the government of the United States is required to disclose federal agency records, including commercial or financial information. Learn about the Freedom of Information Act and how a public access portal for FOIA government contracts - coupled with the far-reaching power of leading-edge contract management software - can streamline requests for FOIA contracts.

Contract management for government contractors demands meticulous attention to detail and leaves much risk of error. These contractors work with an almost endless supply of different government agencies. Different levels of government contract complexity and various strict regulatory requirements inherent to these agreements can become overwhelming quickly. Until now! In today's environment, contract management software for government contractors makes everything more straightforward and less intimidating. Here's how.

What is the goal of contract management? This question is essential for legal operations professionals to ask themselves when forming their approaches to better governance over processes. This post will outline the five key goals of contract management. Understanding these goals is the first step to optimizing contract processes and driving better business outcomes.

Legal tech and law tech may sound like virtually indistinguishable terms at first. However, there are key differences pertaining to whom each technology type is for, how each technology supports its target users, and which functionality is included. To that end, we will explore the differences between legal tech and law tech in this blog post.

Did you remember to read all of our blog posts from February? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in March by reading the latest CobbleStone^® content.

As we celebrate Procurement Month this March, it is the perfect opportunity to look ahead and explore the future of eProcurement. In 2025, the landscape will be marked by solutions that are efficient yet resilient, simple, and adaptable. Leading providers are already at the forefront with eProcurement software designed to meet these shifting demands.

The recent Executive Order to end some Diversity, Equity, and Inclusion (DEI) programs across the federal government has many discussing the future of DEI programs through the lens of contract management. While the ultimate long-term impact of the order remains to be seen, it serves as an essential reminder: organizations need sound contract tools to manage DEI-related clauses in contracts regardless of shifting regulatory landscapes. This is where tools like CobbleStone Contract Insight^® and its VISDOM^® AI can become critical. Read on to learn more!

In contract management, the seemingly straightforward distinction between "goods" and "services" serves a surprisingly essential purpose. Although the phrase "goods and services" is typically used as a catch-all term, understanding the specific nature of what you're contracting for is imperative to enforce clarity, mitigate risk, and facilitate successful contract execution. Let's dive into why.

Security is of the utmost importance in the modern digital age, and we take it very seriously at CobbleStone. In addition to taking CISA's (Cybersecurity and Infrastructure Security Agency) Secure by Design Pledge, we utilize a robust, multi-layered defense to safeguard our clients' data and systems. This blog entry describes some of the most important security measures we have in place, with a focus on our proactive strategy for threat mitigation and data protection.

Contract management. To many, the phrase evokes images of crowded file cabinets with reams of paper, complicated email threads, and the constant fear that some critical bit of information will slip through the cracks. Such patchwork contract handling is all too common and entails severe consequences. Missed deadlines, noncompliance, and lost revenue are just a few of the potential catastrophes. But there's a better way of managing these key business agreements: contract lifecycle management (CLM). CLM is not all about electronic signatures for completing contract execution; it's an end-to-end approach that transforms contracts into strategic assets instead of liabilities. To that end, let's deeply explore why contract lifecycle management is essential.

Let's be honest for a second: contracts are not the most glitzy, glamorous thing in the world. However, they are the backbone of any business, and if they're not managed well, they can quickly transform into a nightmare of missed deadlines, litigation headaches, and lost revenue. That's where a killer contract management team comes in. Think of each team member as a superhero of your business agreements, protecting you from risk and unlocking hidden value. This guide will walk you through how to build a team that not only manages your contracts but crushes it.

Utilizing manual sourcing methods - such as gathering item prices in spreadsheets, corresponding with prospective bidders individually via email, leveraging paper-based RFPs, and collecting numerous data separately from potential suppliers - can cause you to face a time-consuming challenge in sourcing quality and cost-saving goods or services.  Without the proper tools, sourcing professionals within your procurement team could fail to determine formal bids, RFPs, budget allowances, stock levels, current contracts, and contingencies in purchase order releases.  Fortunately, you can utilize the following seven essential eSourcing software tools for seamless source-to-contract management success.

CobbleStone® has released its latest software update - CobbleStone Contract Insight^® Enterprise Version 22.4.0. This new release offers refreshing contract lifecycle management software tools for continuous legal operations success! Read on to familiarize yourself with next-generation contract management software features and innovations to centralize your contract administration processes! Let's get right into it!

Did you remember to read all of our blog posts from January? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in February by reading the latest CobbleStone^® content.

Contracts serve as the keystone around relationships between companies, vendors, clients, and other stakeholders. However, a contract is only worth its performance.

Legal professionals need to understand and manage the contract performance process. This helps them protect their teams' interests, lower risks, and build better business relationships. As such, let's explore the contract performance process and some tips for enjoying better contract performance and monitoring.

Contracts are the foundations of trust, in both business contexts and everyday life. Understanding contract law empowers you to navigate agreements confidently and unlock opportunities with ease. As such, let's discuss what you need to know about contract law.

CobbleStone Software's first 2025 CLM Masterclass is coming soon! Ahead of the educational webinar, we thought it would be appropriate to let attendees know what they can prepare to learn. As such, let's examine five key takeaways to expect from the 2025 CLM Masterclass.

Supplier management can make or break an organization's cost optimization and operational efficiency. Unfortunately, an outdated supplier management process can lead to poor visibility, inconsistent supplier quality, difficulty juggling multiple suppliers, delivery delays, and other negative experiences for organizations. Conversely, a modern, optimized supplier management process can help organizations control costs, decrease risks, and maintain healthy vendor relationships and performance. To that end, here's how to enjoy supplier management success in 2025 using the latest and greatest strategy and tools.

Contract administration is crucial for a successful contract lifecycle. Efficient and effective contract drafting, managing the contract repository, and monitoring compliance help ensure that all parties properly understand and execute the terms and conditions of a contract. To foster a deeper understanding of the importance of contract administration, here are three of the most critical functions of contract administration.

Signing contracts manually with wet signatures is a relic of the past. Straight up - if you are still signing contracts with delays due to physical document delivery, you are way behind the curve. In addition to difficulty tracking contract versions, there are potential errors inherent to document handling, resulting in longer legal review times, issues obtaining signatures from multiple stakeholders, and inefficient storage of contracts. These side effects can significantly slow the signing process and contract lifecycle. Thankfully, today, we have electronic signatures. But what is an eSignature? Read this blog post to find out!

Manual document generation processes are prone to human error. They are time-consuming and lack standardization. As document complexity and volume grow, the cracks in the surface become irreparable gashes. Luckily, with the right strategies and tools, you can master the management of numerous complex documents. Here are the four steps of the document generation process and some helpful tips to automate document generation.

Proper legal intake is critical because it allows your organization to gather essential information about a budding business relationship. However, outdated processes for legal intake can stall requests, birth process bottlenecks, leave room for errors, eliminate the opportunity for insights, and divorce intake from other methods. Thankfully, you can streamline legal intake with the right mix of tools and strategies. To that end, here are five key tools and techniques to optimize legal intake processes.

As business technology evolves, organizations must take inventory of how they will most fully embrace said technology. This fact applies to contract managers as well. Contract management professionals need to evolve their digital transformation goals as time passes, and legal technology grants them more efficiency, incredible innovation, and significant ROI. To that end, here are six digital transformation goals for contract managers in 2025 to improve customer experience, client relations, business outcomes, and more on their digital transformation journey.

Did you remember to read all of our blog posts from December? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in January by reading the latest CobbleStone^® content.

Sometimes during the contract lifecycle - as in everyday life itself - disputes arise. These contract disputes have the potential to damage business relationships, harm reputations, and cause stress. To avoid these negative effects along with financial losses due to legal fees, operational disruptions, unauthorized disclosures, and delayed project timelines, you ought to consider these five ways to avoid and manage contract disputes.

Contracts serve as legally binding agreements that outline expectations, responsibilities, and potential outcomes of a business relationship. Understanding the essentials of a contract is critical for facilitating clear communication and awareness of both parties. But what makes a contract valid and enforceable? What are the four basics of a valid contract? Let's explore those key elements more in this blog post.

"Do I need a contract management system?" This is an important question to consider critically. Although contract management software is a significant investment, the high price of low-cost contract management often far outweighs this initial, carefully considered expenditure. What's more, according to Goldman Sachs, an automated contract management system can lower the cost of managing contracts by 10-30%. If managing contracts is a critical part of your organization's operations, consider the following key factors when deciding whether or not you need a dedicated contract management solution.

Business automation is already sharpening professional methods across a variety of industries.  However, advancements in artificial intelligence (AI)  can be particularly advantageous as they apply to contract management software systems. Contract intelligence engines built upon a foundation of machine learning just need to be fed a nutritious diet of relevant contract data. Let's explore AI contract management in more detail and learn how to increase accuracy and minimize human error in contract lifecycle management (CLM).

Did you remember to read all of our blog posts from November? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in December by reading the latest CobbleStone^® content.

Signing contracts is important. A signature seals an agreement between parties, legally binds them, and confirms responsibilities. By signing, you confirm that you have read and understood the terms of the contract and are bound to perform your duties as outlined in the agreement. Financial health, legal standing, and reputation are all on the line. Given the importance of signing contracts, you ought to have a healthy and efficient process for doing so. To that end, here are five tips for a better contract signing process.

Solid business contracts fuel smooth operations for businesses that meet our demands and innovate for a better world. But what are the steps involved in business contracts? How can businesses form a winning strategy for mutually beneficial outcomes? This blog will explore the three steps of business negotiations along with the strategies and tools needed to succeed.

Technology has brought expediency and efficiency to a myriad of business processes. However, some contract management solutions fall short in this regard (that is, they fall short of true digital contracting). Pushing web-based contract documents between resources and enhancing collaboration is a start, but true digital contracting moves beyond the status quo of a document-first approach that is untraceable, unactionable, and slow. But how do organizations move on from the disjointed movement of digital documents and embrace a data-first, data-driven, and truly integrated approach to contract lifecycle management (CLM) designed for the modern contract management professional? Read on to discover the benefits of digital contracting for legal teams and anyone else involved in the contracting process.

Contract execution is a critical stage in contract lifecycle management. By this point, the terms of the contract have been negotiated. Parties involved have ensured that everything is understood and all necessary resources have approved the written agreement. From there, contract parties sign the contract to propel its execution.

Given the importance of this stage of contract management, you should know what an executed contract is and its meaning. As such, here is a brief overview of contract execution.

Looking to elevate your productivity and value during contract management? Well, contract managers often find themselves juggling multiple responsibilities related to the contract lifecycle. Manually managing these responsibilities with outdated processes can lead to inefficiencies related to repetitive contract lifecycle tasks, confusing and disorganized contract storage, bottlenecked collaboration across teams, and more. But what if you had a configurable, tailored, and time-saving tool instead? To that end, here are three productivity hacks to help you stay efficient, organized, and ahead of the game.

Meet Evan J., the Video Production Specialist at CobbleStone Software, who has been a member of the CobbleStone^® family since February 2023. Recently, we interviewed Evan about his experience at CobbleStone. He kindly shared some insights into his role and advice for those considering a video production career in SaaS/contract management software.

Nearly every business relationship involves a contract. At the crux of every contract is back-and-forth negotiation and contract management. This chess-like undertaking requires purposeful and good-faith cooperation on both sides.

The cutthroat, 1980s Wall Street businessman approach of trying to steamroll one’s opponent into submission often depicted in movies does not reflect successful contract negotiation and contract management in real life. True contract negotiation requires active listening, considerate acknowledgment of both parties’ pain points, and the ability to forge a win-win agreement.

As such, here are 8 contract negotiation strategies to improve your contract negotiation and contract management processes.

Contract tracking can be a significant challenge for legal teams, contract managers, sales teams, and other industry professionals.  Manual contract management processes may suffice for organizations with low contract volume and contract complexity.  However, when the number of contracts increases to hundreds, thousands, and beyond, contract failure rates increase exponentially.  Read on to learn how to master contract tracking with leading contract management software.

Secure document storage can greatly benefit organizations of all sizes. From data breaches to unauthorized access, protecting sensitive information and making the most of documents has become increasingly difficult. However, modern secure document storage solutions are designed to tackle these challenges head-on. In this post, we'll explore three common issues organizations face with document storage - data security concerns, limited access, and disorganization - and how secure storage solutions are addressing them effectively.

Did you remember to read all of our blog posts from October? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in November by reading the latest CobbleStone^® content.

The potential for contract risk is everywhere in the contract lifecycle...from missed deadlines to compliance issues and costly errors. Without a structured approach to managing contracts, organizations can quickly find themselves vulnerable to various risk variables that threaten financial stability, operational efficiency, and more. Fortunately, contract management software offers a myriad of tools to identify and mitigate these risks - keeping organizations on track and compliant. To that end, let's explore five common types of contract risk and how leading contract management software can help mitigate them - virtually ensuring smoother operations and peace of mind.

If you are a new CobbleStone Contract Insight® user, we understand that learning the contract management software system can be intimidating at the outset.  You may be asking yourself, "How will I learn the system?"  "How will I remember everything?"  "Do I need to do all of this myself?"  Well, rest assured, CobbleStone® offers a myriad of contract lifecycle management training resources to ease concerns you may have!  CobbleStone can provide training resources to fit your needs - whether you are a brand-new client, a new user of the system, or simply want to brush up on a few features.

Contract management software is instrumental in automating the drafting, negotiation, execution, and oversight of contracts. Naturally, there are some solutions that are better fitting for your organization than others. Because of this, the chances are you may be struggling with an outdated system that can cause you to miss out on the full value of your contracts. If your current contract management solution is slowing you down, it may be time to switch. But how do you know when it's time to upgrade? Well, here are three key signs that it's time to consider a superior contract lifecycle management software solution.

Procurement and supply chain professionals deal with an extensive and increasingly complex network of suppliers. These individuals can struggle with the inefficiencies of manual processes when managing contracts and tracking supplier performance. The lack of process centralization makes it difficult to keep tabs on each supplier's risk profile, delivery timelines, and quality standards. With fragmented documents and tedious spreadsheets, supplier base data can be prone to errors - delaying decision-making and risking compliance issues.

Streamlining and automating these processes allows businesses to gain visibility, maintain high-quality standards, and foster supplier relationships for a healthier supplier management strategy. This ultimately supports smoother and more strategic supplier lifecycle management workflows. So, let’s fine-tune your supplier management strategy for centralization and success!

Conversations about artificial intelligence (AI) and machine learning in a business setting are important. According to a study performed by MIT Sloan Management Review, over 80% of organizations see advanced AI as a vehicle for strategic opportunity. Additionally, 85% of organizations view AI as a means for competitive business advantages.¹

This interest in – and implementation of – AI applies to legal professionals, in-house legal teams, and other contract managers as well. Manually managing and reviewing an ever-increasing number of contracts and legal documents of varying complexity is stressful and inefficient. But it does not have to be.

Organizations can improve contract review and contract automation with AI-powered contract management software.

Contract data import and export processes can be riddled with bottlenecks, including challenges with data accuracy, format compatibility, and manual effort. Tedious input and validation processes slow down workflows, especially when handling large volumes of contracts and associated documentation, increasing the risk of human error. But it does not have to be this way. Here are three reasons contract data import and export can be easy with contract management software.

The healthcare industry provides services to treat patients with curative, preventive, rehabilitative, and palliative care. Healthcare organizations need to manage various types of contracts, which are rife with critical and sensitive data that are even more complex due to the regulations inherent to the industry. Winning healthcare organizations trust healthcare contract lifecycle management (CLM) software to assist with managing these contracts and data. To that end, here are four example scenarios with hypothetical organizations that elucidate challenges in contract management for healthcare, solved with an effective contract management solution!

State governments, local governments, and special districts manage extensive systems for housing, transportation, sanitation, utilities, land use, and communication to facilitate interactions between people, governments, and businesses. Contracts are public records, and managing them with inefficient and insecure methods is less than ideal. Additionally, vendor registration and management with outdated procedures is difficult and time-consuming. Contract management software can help, and this is why state and local governments love it so much. Let's explore further.

Did you remember to read all of our blog posts from September? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in October by reading the latest CobbleStone^® content.

Like many other business processes, supply chain management is being positively transformed by machine learning and AI technologies. Key innovations include data extraction, supplier contract negotiations, supplier contract risk management, and supplier risk management. This convergence of AI-driven solutions with supply chain management sets new standards for efficiency, transparency, and security in supply chains. To that end, let's explore four ways to use machine learning in supply chain management.

In the fast-paced and dynamic world of retail, effective contract management is paramount for maintaining successful vendor relationships, ensuring compliance, and maximizing profitability. The retail industry faces unique challenges - including managing numerous supplier contracts and agreements with service providers and landlords. To overcome these challenges, retail organizations can leverage contract management systems tailored specifically for their needs.

In this blog post, we will delve into how contract management software in retail addresses the specific pain points of the retail business, streamlines contract processes, improves compliance, and empowers retailers to make informed decisions.

Mergers and acquisitions (M&A) can be necessary and beneficial growth strategies for many organizations. However, M&A transactions are complex and require more than just strategic vision and financial acumen; effective contract management is pivotal in ensuring these deals go smoothly. Leveraging robust contract lifecycle management (CLM) software can be a game-changer in the M&A process. To that end, let's explore how contract management features can help streamline M&A activities during these transformative business events.

Contracts can be a headache. They're the backbone of any business relationship, but when contracts are poorly managed, the ripple effect can be significant. Things can go south either before or after contract signing if you're not careful. Poor contract management can lead to various consequences that can cost your organization money, time, and reputation. Let's explore these consequences of poor contract management and how to avoid them.

Generative AI is a game-changer for contract management. It addresses many challenges that traditionally stall or slow down the process. By using generative AI to quickly generate clauses, you can ensure consistency and significantly reduce errors and omissions. Chatbots offer real-time assistance, answer queries, and guide you through complex aspects of contract lifecycle management. AI-driven risk analysis identifies potential issues in contracts and enables you to proactively address risk before it becomes untenable. To that end, let's explore how CobbleStone Software's VISDOM+ - built on OpenAI - can help you manage contracts faster, more accurately, and more confidently.

Legal operations success often hinges on the strength of your relationships. You probably work with many vendors, clients, or partners, and one key aspect of those relationships is the contract(s) that bind them. These contract relationships set the tone for how you collaborate, communicate, and execute obligations with your counterparties. As such, let's explore contractual relationships and their importance.

CobbleStone® has released its latest software update - CobbleStone Contract Insight^® Enterprise Version 22.3.0. This new release offers refreshing contract lifecycle management software tools for continuous legal operations success! Read on to familiarize yourself with next-generation contract management software features and innovations to centralize your contract administration processes!

There are many efficient contract management platforms on the market for small businesses, expansive enterprises, and those in between. As such – searching for the best contract management software with which to manage contracts can be daunting. But it doesn’t have to be; you just need to know which contract lifecycle management requirements to look for when implementing a contract management system.

As such, let’s discuss ten items on a contract management system requirements checklist to look for when deciding on a CLM software solution that saves time and money for your organization.

Did you miss any of our blog posts from August? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in September by reading the latest CobbleStone^® content.

Energy-sector operations are multifaceted, highly regulated, and carry risk potential. Energy contract management software is increasingly helpful in the sector due to the industry's project complexity, compliance demands, and the high value of contracts. Let's discuss how contract lifecycle management for the energy industry can positively electrify the sector.

Meet Melissa G., the Customer Success Lead at CobbleStone Software, who has been a member of the CobbleStone^® family since June 2019. Recently, we interviewed Melissa about her experience at CobbleStone where she kindly shared some insights into her role as well as advice she has for those considering a customer service career in SaaS/contract management software.

A contract amendment is a modification of the terms and conditions of a contract or subcontract.

Though we will explore contract amendments more in-depth, it is worth noting that changing the structure, duties, obligations, or rights of a contract requires increased oversight.

To that end, let's explore contract amendments and how disparate, important, and sensitive information can be managed, and contract amendments can be executed smoothly for effective contract management.

As many businesses transition to cloud applications, Software as a Service (SaaS) has captured the pragmatic zeitgeist of modern operations. As with any new technological era, this shift has come with novel security challenges. Maintaining SaaS security is a critical business priority that multifold organizational resources should be invested in. To that end, let's dig deeper!

Various industries such as banking, insurance, real estate, private equity, stockbroking, and venture capital make up the financial industry – all of which keep businesses of every sector seamlessly operating daily.  Given the high-risk and high-value nature of the contracts they manage, the need for adherence to a variety of compliance regulations, and a critical necessity for contract security and accessibility, BFSI organizations are encouraged to leverage cutting-edge AI software for efficient contract generation, next-level security and visibility, and a holistic and unified compliance management system.

Contract obligations are a foundational part of any contract. Without the performance of obligations, the terms and conditions of a contract are not met, resulting in a breach of contract. As such, each contract party's obligations should be easily accounted for without any oversights. Thankfully, future-minded and AI-powered contract management software can greatly support and simplify that process. To that end, here are three steps to detect contract obligations with contract intelligence.

Did you miss any of our blog posts from July? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in August by reading the latest CobbleStone^® content.

Contract negotiation is among the most important stages of contract management. Without a strategy for confidently bringing clear terms, conditions, timelines, expectations, and non-negotiables to the negotiation table, the ties that bind contracts together can quickly fray and break. Enter contract negotiation software. This contract management software solution offers a range of features designed to address common pain points in contract negotiation. From version control to compliance and collaboration, these tools can significantly enhance productivity.

But with many options available, how do you choose the right one?

In this article, we delve into the top fifteen features to look for in contract negotiation software. We aim to help you make an informed decision that aligns with your business needs and enhances your contract management processes.

A vendor agreement - an indispensable business contract - outlines the terms of the exchange of goods or services between a business and third-party vendors. This written agreement not only provides clarity of terms and conditions, but also protects both parties' interests. Here are the five essential elements every comprehensive vendor agreement should include for healthy vendor contract management, successful operations, streamlined contract lifecycle management, and increased ROI.

We hear about contracts all the time. They power business relationships across sectors, industries, and nations. Individuals, businesses, and societies at large use contracts to fulfill wishes and needs. Contracts keep our world moving.

With digital transformation, the way we sign and validate documents has evolved significantly. The concept of a signature block is important in the realm of business communication and legal agreements. But what is a signature block or line exactly? Often seen at the end of contracts, emails, and business letters, these blocks are more than just a space for your signature. They are a testament to your identity, professionalism, and attention to detail.

In this guide, we'll delve into signature blocks - from the basic signature line definition to its varied forms in different contexts like contracts, emails, and legal documents. Whether you're a business professional, an attorney, or simply someone looking to understand the nuances of digital communication, this blog will provide valuable insights into how signature blocks work, why they matter, and how they can be optimized for clarity and legal validity.

Procurement departments can encounter procurement workflow inefficiencies without the proper procure-to-pay tools – especially when implementing inefficient and disjointed contract management processes throughout parts of the procurement process.  You can avoid risk, unreasonable vendor pricing, and vendor non-compliance by leveraging contract management processes in procurement that centralize processes, technology, and people.  Read on to discover how you can implement effective contract management in procurement that results in maximized collaboration of various roles and responsibilities, managing cost effectively, and more fruitful business relationships.

Managing contracts from requests to renewals can prove difficult when relying on primarily manual processes. Your organization could be sacrificing accountability, visibility, a clearly defined strategy, and actionable insights. As such, you can find yourself running into compliance issues, minimizing contract value, and encountering other setbacks. 

But it does not have to be this way. Modern advances in contract management technology can allow your organization to scale with success.

Read on to learn how to manage contracts effectively and how leading contract management software can support each of the contract management best practices below for efficient contracting processes.

Efficiency and productivity are paramount for a healthy contract management process. Yet achieving these goals can be daunting. Luckily, contract lifecycle management (CLM) software can streamline contract processes from creation to renewal. But how do you implement such a system successfully? This article will guide you through the key steps for successful CLM implementation while exploring common challenges and offering practical solutions to enhance your contract management practices. We'll also delve into the role of technology in contract management. From contract automation to advanced analytics, we'll show you how to leverage the latest tools for maximum efficiency. Whether you're a seasoned contract manager or just starting out, this guide will provide valuable insights to help you navigate the CLM implementation process. Let's embark on this journey towards improved contract management with contract management software.

As a regular old consumer and - perhaps - a part of a successful business, you know that technology evolves so speedily that it is sometimes overwhelming. Adopting new technologies follows distinct stages that can influence an organization’s competitiveness and growth. These technology adoption lifecycle stages, often categorized into innovators, early adopters, early majority, late majority, and laggards, provide a bell curve framework for understanding how technologies diffuse across markets. Here, we explore each stage and outline a robust adoption strategy to navigate them effectively.

Clause management can be challenging for contract, procurement, and legal professionals entering into a contract or managing one. Manual contract administration tools such as spreadsheets, emails, and disconnected software tools prove to be less than effective or efficient ways to generate optimal contract documents and clauses - and rarely lead to fast approvals. Contract clauses can support standards and reduce contract risk when used to their potential and can positively impact your contract management process. Learn how to master contract clauses in this blog.

Contract management software has proven to be an essential tool for businesses of all sizes. This AI-backed software can save organizations time, reduce errors, increase revenue, and improve compliance by streamlining the contract management process. However, one of the most common questions businesses have is about the cost of contract management software. Understanding the factors influencing the price and the potential return on investment (ROI) can help organizations make informed decisions. So how much does contract management software cost, and why?

For businesses across industries and sectors, managing enterprise data effectively is paramount to maintaining a competitive edge and business intelligence. With the exponential influx of data, organizations need robust solutions to manage, store, and utilize their information assets efficiently. One robust tool that has emerged to meet these needs is contract management software. This blog will explore how 5 cloud-based contract management software features can be instrumental in managing enterprise data and enhancing efficiency, compliance, and decision-making.

Contracts are critical for a vast array of business processes. As such, legal teams and contract administrators must be prepared for contract lifecycle management. However, it is important to note that not everyone is positioned to engage in legally binding contracts for themselves or their organizations. As such, one of the crucial elements of a contract is the contractual capacity of parties involved.

In this post, we’ll provide 3 criteria that dictate an individual’s contractual capacity to enter into an agreement.

Collecting, analyzing, and tracking contract management data with manual and disparate processes throughout the contract lifecycle can prove challenging. You can waste time and energy without readily accessible contract management reports for the following.

• Contract Financials
• Contract Terms
• Workflows
• Budgets
• Key Performance Indicators (KPIs)
• Vendors
• Contract Compliance Data
• & Other Essential Contract Data

Fortunately, leading contract management software can provide you with contract reports for optimizing contract performance management oversight.

Colleges, universities, and school systems can encounter unique contract management challenges.  Educational institutions manage a large volume of contracts, vendor contracts, suppliers, and providers of goods and services.  A disorganized, risk-prone, and slow-moving education contract management system can cause:

• confusion among departments.
• wasted time.
• widened gaps between legal, procurement, and contract administrators within academic systems. 

In order to avoid these issues, we need to first address the question. What exactly is education contract management - and how can it be improved with contract management software?

Did you miss any of our blog posts from June? Don't worry; we have outlined each of them for you. Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in July by reading the latest CobbleStone^® content.

Contracts are the fabric of business relationships and help bind organizations together. As such, efficient legal payment processing is paramount. CobbleStone Software is often approached by leading organizations of various industries to discuss how they can better track contracts, contract spend (contract expenditures), and contract budget management. The process of managing contract-related fiduciary responsibility is inherently complex. However, it is highly simplified with a comprehensive contract management software system that does much more than provide basic contract management features. One of the foremost solutions for comprehensive contract lifecycle management (CLM) - including streamlined legal payment processing - is CobbleStone Contract Insight^®. To that end, let's further explore this topic of legal payment processing.

Contracts are a fundamental aspect of virtually any business interaction. They establish the terms and conditions that govern the relationship between the parties involved. However, ensuring contract compliance can be a complex and time-consuming process if performed suboptimally with outdated and inefficient tools and methods. Furthermore, failures in the contract compliance process can result in costly fees, legal issues, and a jeopardized reputation. You ought to be informed to avoid these disastrous consequences. As such, this beginner's guide will explore the contract compliance process and its significance while providing practical examples and tips to help you navigate it effectively.

The roles and responsibilities of parties to a contract have evolved significantly over the eras of business relations. With the advent of innovative technology and the increasing complexity of business transactions, organizations must adapt to these changes and ensure that their contracts are well-managed and executed efficiently. In this blog post, we will explore the evolving roles and responsibilities of parties to a contract and introduce a comprehensive solution for managing contracts and party relations in the digital age.

Meet Jennifer C., the Requirements and Release Manager at CobbleStone Software that has been a member of the CobbleStone^® family since April 2019. Recently, we interviewed Jenn about her experience at CobbleStone where she kindly shared some insights into her role as well as advice she has for those considering a quality assurance career in SaaS/contract management software.

With advancements in automation tools and digitization, the overall modern business environment is fast, to say the least. Legal operations are no exception to this need for expediency. Luckily, contract lifecycle management (CLM) software has skyrocketed in usage as a powerful solution for streamlining the entire contract management process - from drafting to execution and renewal. Organizations considering contract lifecycle management software need to diligently review CLM software offerings to find the solution that best fits their specific needs. To that end, this quick buyer’s guide aims to support organizations in the consideration phase.

What are FAR and DFARS clauses? Why are they important? How can you manage and utilize them. Let's explore advanced FAR/DFARS clause oversight and control with CobbleStone Software's contract management software.

Successful contract management requires you to embrace a centralized and secure process.  Manual contract management methods - such as filing cabinets for paper documentation, shared drives, spreadsheets, emails, and disorganized digital storage – won’t cut it as your contract portfolio grows.  These methods make it nearly impossible for your organization to maintain version control, keep contracts and data secure, stay on top of key dates and milestones, and enforce contract archiving and retention rules.  Your organization can scrap these outdated methods in favor of something better.  As such, here are the benefits of a secure contract repository within leading, AI-powered contract management software.

Did you miss any of our blog posts from May?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in June by reading the latest CobbleStone^® content.

Contracts are legally binding agreements that define and govern the exchange of goods or services. A contract’s journey – from creation to fulfillment and completion – is complex and leaves room for errors and oversights. As such, a process has been generally agreed upon for the handling of contracts. This process is referred to as contract management.

But what is contract management, and how can it be approached? Here’s what you need to know.

As a contract manager or administrator, you assume leadership in ensuring your organization's contracts are drafted, negotiated, executed, and managed effectively. However, there may be situations where seeking outside counsel proves necessary to protect your organization's interests and mitigate potential risks. Let's discuss eight signs indicating it may be time to consider bringing in outside counsel for legal services.

A healthy contract management process should constantly be adapting to technological advancements.  As contract volume and contract complexity begin to grow, organizations must embrace digital transformation to be furnished with the right tools to streamline the contract management process.  Such innovative CLM tools can be found within a trusted contract management software system. Read on to learn more.

Contract managers, contract administrators, law firms, and legal teams can leverage legal analytics to gain a competitive advantage and make informed, strategic decisions. Whether you are new to contract data analytics or a well-seasoned user of advanced legal analytics tools, here are five common questions answered.

Vendor, customer, and employee compliance management are essential for organizations to maintain adherence to compliance standards, mitigate risk, and uphold their reputation. However, as contract volume grows, it can be difficult for organizations to track the records of vendors, customers, partners, and employees regularly. To achieve and maintain compliance, it is paramount that organizations, regardless of industry, remain aware of violations committed by entities they are performing business with. Such violations include failure to adhere to economic and trade sanctions under The Office of Foreign Assets Control (OFAC). Contract management software with intelligent national sanction compliance checks and risk analysis snapshots can help organizations avoid these issues by providing a comprehensive and centralized OFAC search process. This solution is CobbleStone Software

No matter what type of business environment or sector you choose, organizations are constantly looking for ways to streamline processes and improve efficiency. One such area is contract management. Contracts are a vital part of virtually all business operations, but managing them manually can be time-consuming and prone to costly errors. Additionally, contract management plays a part in many other processes, and centrally improving multiple processes at once can be a tall order. This is where cross-functional contract management software comes in to help legal teams and other relevant business professionals.

In the constantly-evolving landscape of business technology, generative artificial intelligence has emerged as an unstoppable force – positively transforming the way businesses across sizes and sectors operate. This tour-de-force of power of generative AI also applies to contract lifecycle management (CLM).

CobbleStone^® has released its latest CLM software update - CobbleStone Contract Insight^® Enterprise Version 22.2.0. This exciting new release offers AI-powered contract lifecycle management software tools for continuous contract management innovation and automation! Read on to familiarize yourself with next-generation contract management software features and enhancements to centralize and streamline your contract administration and eProcurement processes!

As a government contract manager, it's helpful to stay up-to-date with the latest government contract management, purchasing, and sourcing tools - especially as the industry keeps evolving through 2024 and beyond. 

Read on to discover six user-friendly government contract management software tools you can leverage to streamline your public contracting processes.

Did you miss any of our blog posts from April?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in May by reading the latest CobbleStone^® content.

CobbleStone Software's in-person user conference will be hosted in Las Vegas, Nevada from October 16th, through October 18th, 2024.  The 2024 CobbleStone Conference will include engaging breakout sessions and dynamic speakers to enhance your contract management software experience.  Considering that the 2022 CobbleStone Conference received tremendous positive feedback, we eagerly anticipate continuing our successful conference track record by engaging with CobbleStone Contract Insight users and prospective users in person soon!  Prospective CobbleStone users can register for a one-day-only contract management conference on October 17th. Read on to see what you can expect to gain from the 2024 CobbleStone Conference so you can secure your seats before registration closes! Discover Vegas beyond the neon lights!

We did it!

CobbleStone Software has completed its widely anticipated million-clause project! The goal of this project (which has been met) was to nourish and enhance CobbleStone's industry-leading artificial intelligence engine with machine learning—VISDOM^® AI.

Let's discuss in more detail what the completion of this million-clause initiative means to contract managers and other business professionals using CobbleStone's award-winning contract management, eProcurement, and eSourcing suite, CobbleStone Contract Insight^®.

Annual planning is a crucial process for organizations of all sizes. It allows businesses to set goals, allocate resources, and define strategies for the upcoming year. By carefully analyzing past performances and trends, companies can make informed decisions and chart a course for success. As such, let's take a look at how to create an annual plan that alchemically turns strategic goals into gold!

Meet Malachi H., a Graphic Design Manager at CobbleStone Software that has been a member of the CobbleStone^® family since May 2019. Recently, we interviewed Malachi about his experience at CobbleStone where he kindly shared some insights into his role as well as advice he has for those considering a graphics career in SaaS/contract management software.

What is contract management in the context of the healthcare industry?  What steps, tasks, and requirements are involved?  What does your organization need to do to maintain proper healthcare contract management processes?  What tools can your organization use to centralize and streamline healthcare contract management?  

Read on to discover how to take advantage of effective contract management in healthcare with leading contract management software.

As organizations of all sizes evolve to manage evermore complex and numerous contracts, efficient contract management is crucial. Contracts are vital in establishing and maintaining business relationships, safeguarding legal rights, and maintaining compliance. However, managing contracts manually can be time-consuming, error-prone, and inefficient. That's where contract builder software comes into play. Let's explore seven ways a contract builder can meet your needs as you manage more and more complex contracts.

Did you miss any of our blog posts from March?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in April by reading the latest CobbleStone^® content.

As your business grows, so do your responsibilities - especially as they pertain to contracts.  Contract volume and contract complexity grow along with your organization.  As such, it can be easy to fall into the deleterious pitfalls of time-consuming contract mismanagement.  Your organization will inevitably reach a point at which manual contract management processes - such as those involving disparate emails, spreadsheets, shared drives, data entry prone to human error, and manual wet signatures - no longer cut it.  But change is a good thing, and you can get ahead of the damaging consequences of contract mismanagement due to a manual process.  How? It's simple: automate contracts with contract management software.  Read on to learn how to easily get started with streamlined contract management automation!

Efficiency and accuracy are of vital importance when managing contracts. Many organizations fear they may fall behind as more and more of their peers embrace automation through artificial intelligence.

One notable area AI has positively transformed is contract summarization. With the advent of AI-powered contract summarizers, legal operations teams can now optimize contract lifecycle processes like never before. In this blog post, let's explore five ways contract summarization with AI-backed contract management software can change the game of legal operations.

Meet Wendy A., a Corporate Lawyer at CobbleStone Software that has been a member of the CobbleStone^® family since January 2023. Recently, we interviewed Wendy about her experience at CobbleStone where she kindly shared some insights into her role as well as advice she has for those considering a career in SaaS/contract management software.

A proper legal risk management process is critical for the preservation of a healthy contracting process. Failure to adequately manage contract risk can be disastrous. Harmful contract risk oversights affect not only legal teams – but organizations as a whole.

Your organization should work to avoid a breach of compliance, violation of contract terms, lost revenue, wasted time, lawsuits, and a damaged company reputation by addressing different types of contract risks. As such, let’s break down agreement risk management and how it can be maximized with contract management software.

Generation of legally binding contracts from verbal agreements can be challenging for contract, procurement, and legal professionals.  Manual contract generation or contract creation can be tedious and error-prone.  Moreover, a manual approach to document assembly can put organizations in the precarious position of facing:

• significant process bottlenecks.
• compliance issues.
• increased risk.
• excessive fines.

It’s time to save time and take control of contract creation.  Learn how to transform your manual generation process into a value-centric strategy. Make this transformation with the help of leading contract management software.

In virtually any business context, understanding the financial metrics that drive operational success and revenue is crucial. One such metric that plays a pivotal role in measuring the financial health of an organization is ACV (annual contract value). In this blog post, let's explore the concept of annual contract value, its importance, and how to calculate it.

Manual renewal methods with spreadsheets, emails, emailed reminders, and wet signatures may suffice for organizations with low contract volume and complexity. 

Unfortunately, organizations managing thousands of contracts of ranging types can face challenges. Moreover, such an outdated contract renewal strategy can increase the risk that a contract expires with a desired renewal having been overlooked. It's time to take control of how you manage contract renewals. Read on to learn how to leverage renewal process best practices with contract management software.

Organizations of all sizes face the need to juggle multiple digital contracts simultaneously, with each contract being at a different stage of the contract lifecycle. Leading contract management software saves time, reduces risks, improves productivity, and maximizes a contract's value. But what is the contract lifecycle management process? Read on to find out!

The Health Insurance Portability & Accountability Act (HIPAA) is a crucial regulation with which healthcare organizations and professionals around the world are all too familiar. At the risk of oversimplification for expediency, it is designed to protect sensitive health information from being disclosed without patient knowledge or consent. Central to HIPAA compliance are business associate agreements (BAAs) - contracts that support a foundation of privacy, security, and integrity of patient data as it flows through the various invisible hands of the healthcare ecosystem. The stakes are high for healthcare organizations - for the legal and financial ramifications of business associate contract mismanagement can erode the reputation and stability of a business. As such, let's explore how to make overseeing these complex and critical contracts as smooth and efficient as possible.

Did you miss any of our blog posts from February?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in March by reading the latest CobbleStone^® content.

Mike Gormley, the Sales Department Manager at CobbleStone Software, has been a member of the CobbleStone^® family since January 2018. Recently, we interviewed Mike about his experience at CobbleStone, and he shared some brief insights into his role as well as some great information about upcoming webinars and learning events.

In the minds of legal professionals, the pressure is ON. And yes, you read the title correctly. The vast majority of legal professionals - a whopping 84 percent - experience pressure to simplify their contract processes (according to a recent survey from World CC). From contract creation to renewal, there seems to be something missing. Contract managers face immense stress from outdated contract management processes, misunderstandings, lack of efficiency, and elevated costs (to name a few). In the interest of drilling down deeper, let's thoroughly examine some of the reasons corporate counsel, general counsel, paralegals, legal departments, and others are clamoring for contract simplification.

Ineffectual procurement strategy can lead to elevated risk, dark purchasing, supplier issues, data inaccuracies, and a drawn out purchasing cycle or procurement cycle.  March is procurement month, so organizations should seek new ways to innovate the fulfillment of purchasing goals.  So stop wasting time, squandering opportunities, and mismanaging resources with a disjointed and inefficient procurement process.  March into national procurement month with your eyes open for these, the best procurement software features for your processes.

You’ve probably heard the term “NDA” thrown around in the context of contract and business processes. But what is an NDA? When should they be used? How can NDAs be managed?

Let’s uncover what you need to know about the non-disclosure agreement (NDA).

The digital age of business processes is a double-edged sword; the sheer volume of information can either be a treasure trove or a labyrinthine nightmare, especially when it comes time to manage Freedom of Information Act (FOIA) requests and public request records.

But fear not, for there is a beacon of hope that cuts through the fog of complexity: integrated CLM and FOIA request software. Let's embark on an engaging journey through the world of public records request software - integrated seamlessly with cloud-based contract management software - to discover how this innovative tool is revolutionizing access and compliance with advanced search/visibility, increased productivity, reduced cost, and ease of use.

As contract complexity and volume grow for evolving businesses, managing contracts efficiently is more critical than ever. Thanks to almost lightspeed developments in artificial intelligence (AI) and optical character recognition (OCR), contract management software has taken a giant leap forward. AI-powered OCR technology is revolutionizing how companies read, extract, and manage data from their contract documents. This article explores the tremendous and positive impact of AI and OCR systems in contract management - highlighting how these technologies streamline processes, enhance accuracy, and save valuable time when extracting data from digital texts.

Many legal professionals face the daunting task of managing a growing volume of contracts efficiently and securely. The manual handling of such important documents is not only time-consuming but also prone to errors - leading to potential compliance issues and operational inefficiencies. Enter contract management software; among many other things, it is a document management solution designed to streamline the organization, access, and management of various types of documents.

The process of redlining contracts for contract negotiation can be challenging if done improperly.

Organizations that edit documents manually in Microsoft Word can increase the chances of human errors. What’s more, constant back-and-forth edits via emailed documents can result in version control mistakes and broken formats. Mission-critical clauses and sections can either be left out of a legal document or improperly positioned. Additionally, the amount of time spent on tedious, outdated redlining processes can result in lost revenue and opportunities.

Thankfully, your legal team can start saving time on the contract negotiation process with CobbleStone’s user-friendly auto-redlining tool - powered by VISDOM® artificial intelligence. Here’s how to leverage auto-redlining within CobbleStone Contract Insight® contract management software.

Did you miss any of our blog posts from January?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in February by reading the latest CobbleStone® content.

CobbleStone Software introduces an interactive training experience exclusively for CobbleStone users and hosted by CobbleStone Contract Insight^® experts. With virtual and in-person options, the program features small-group training sessions with CobbleStone experts and fellow System Admins - designed specifically for System Admins to drive their most optimal route toward contract management and eProcurement success!

Extracting important information from contracts was once time-consuming and difficult. Now, automated contract extraction allows organizations to streamline processes and leverage extracted information for better contract management and improved business relationships. With the rise of digital solutions, businesses often find themselves at a crossroad between using AI-based contract extraction software or hiring professional contract data extraction services. Both of these avenues offer unique benefits and are instrumental in enhancing the efficiency of contract data extraction.

This article delves into the functionalities and advantages of both approaches, providing insights into how they transform the landscape of contract management.

CobbleStone Software introduces a free, virtual masterclass for legal, contract, and procurement professionals. This interactive learning experience is led by CLM software experts and is designed to show you the best route toward successful contract management!

In an era where "AI is coming for lawyers," the legal community is abuzz with the question: "Will AI replace lawyers?" The integration of artificial intelligence (AI) in law and legal practice has led to a paradigm shift, raising concerns about artificial intelligence replacing lawyers. However, it's crucial to understand that AI in the legal field is not a harbinger of replacement but a catalyst for transformation. To that end, let’s talk about legal professionals, lawyers, AI, and business innovation.

In the grand design of a society, every structure, from the humblest home to the tallest skyscraper, begins with a blueprint. This blueprint is a promise of what will be built - providing clarity and guidance to all involved. This metaphor aptly describes the role of contracts in the business world. Just as a blueprint is vital in construction, a contract is crucial in the realm of business. But why are contracts so important, and what purpose do they serve?

In today's fast-paced financial services sector, the ability to effectively manage contracts is more critical than ever. With the advent of advanced contract and financial management technologies, businesses are discovering powerful tools to streamline processes, enhance accuracy, and boost efficiency. Among these transformative solutions, AI-powered contract management software for financial services stands out as a game-changer. This blog post delves into how financial contract management software leverages artificial intelligence to revolutionize contract financial management, offering insights and strategies to optimize your financial contract operations.

Did you miss any of our blog posts from December?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in January by reading the latest CobbleStone® content.

Brian S. Quinn, Esquire is a licensed attorney in Pennsylvania and the Education and Outreach Coordinator for Lawyers Concerned for Lawyers of Pennsylvania, Inc. – a Lawyer Assistance Program established in 1988 for the purpose of helping lawyers, judges, and law students recover from alcoholism, substance misuse and mental health disorders. We sat down with Brian to explore legal professionals’ burnout, mental health, and what can help.

We want to start by giving our warmest thanks to our CobbleStone^® team! CobbleStone Software employees are committed to offering clients and business professionals our industry-leading contract management software, vendor management, eProcurement, and eSourcing solutions with unparalleled service. Award recipients receive company-wide recognition, personalized plaques, additional paid time off, and extended lunchtime. Read the following mini-interviews with each CobbleStone Software Employee Excellence Award recipient to understand what set them apart as an integral asset to our corporate success in 2023.

Welcome to our comprehensive guide on implied contracts! Whether you're a business professional, a law student, or just curious about the fascinating world of contracts, this blog is designed to offer you a fun yet professional insight into the realm of implied agreements. Let’s dive into the world where words are few, but intentions speak volumes.

Kristin R., an Account Relationship Manager at CobbleStone Software, has been a member of the CobbleStone® family since November 2019. Recently, we interviewed Kristin about her experience at CobbleStone and she kindly shared some insights into her role as well as advice she has for those considering a career in SaaS software account management.

Did you miss any of our blog posts from November?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in December by reading the latest CobbleStone® content.

Spreadsheet-driven contract management processes are error-prone, time-wasting, inefficient, disorganized, and lacking in security.  Such practices should stay in the past; contract management professionals should begin 2024 with practical, centralized, user-friendly, and scalable contract lifecycle management solutions.

In the dynamic world of legal operations, the agility to adapt and extend contractual agreements is crucial. With the ever-evolving nature of business relationships, the concept of contract extension has become a central aspect of organizational operations. Whether it is discussions about an extended contract, written communications about the extension of a contract, or a formal contract extension agreement, the need to efficiently manage these extensions is paramount.

In the intricate world of contract management, the term 'executed' often emerges as a focal point of discussion and sometimes confusion. While contracting professionals juggle numerous contracts, the clarity around what exactly it means for a document to be 'executed,' and the significance of an 'executed copy,' becomes paramount. This confusion can lead to significant pain points, misinterpretations, and misunderstandings in contract management.

In the following sections, we'll delve into the meanings and implications of terms like 'executed document', 'executing a document', and 'executed letter' - providing clarity and guidance to navigate these challenges smoothly.

Union negotiations are critical for maintaining a harmonious work environment and ensuring operational continuity. Still, they are fraught with challenges. From understanding the nuanced demands of union representatives to managing extensive contractual obligations, the stakes are quite high. Organizations frequently grapple with finding the optimal negotiation style that balances assertiveness with diplomacy and efficiency with comprehensiveness. In these challenging situations, having the right strategies and tools becomes paramount.

As such - in this blog - let's explore various negotiation styles suited for union negotiations, identify common pain points, and demonstrate how leveraging the best tactics can streamline these complex processes. The right approaches can lead to more effective and amicable outcomes, and unions can receive what they deserve.

Today, let's talk about some secondary functions of contract lifecycle management (CLM) software that you may be missing out on that can provide immense value to your business processes.

Anyone managing contracts knows about the evergreen contract. Evergreen agreements stand out for their ability to self-renew - offering a blend of convenience and continuity for both parties. However, this same perpetual nature can pose unique challenges in evergreen provisions tracking and management. In this blog, we will explore the intricacies of evergreen contracts; we will examine how sophisticated yet user-friendly tools of leading contract management software can streamline and optimize the lifecycle of these agreements.

Did you miss any of our blog posts from October?  Don't worry; we have outlined each of them for you.  Stay up-to-date with industry topics, real-world case studies, and contract management software and procurement best practices in November by reading the latest CobbleStone® content.

With rapid advancements in our ability to connect and form business relationships, managing contracts has become more challenging than ever. With the increase in the volume and complexity of contracts, the risk of inadvertently overlooking a crucial detail or deadline is on the rise. One such area of potential oversight is the uncontrolled auto-renewal of contracts, which can lead to significant financial and operational implications for a business. In this blog post, we'll explore the negative outcomes associated with uncontrolled contract auto-renewals and how contract management software can provide a much-needed and robust solution.

Legal departments trudging through manual processes for contract generation and management can be left to feel the walls closing in. With every new business opportunity comes a cascade of contracts - each demanding precision, timeliness, and impeccable oversight. But even the best can miss a beat. From accidentally overlooking a critical termination deadline to the tedious hours spent reinventing the contract wheel, the pitfalls of manual contract management become glaringly evident. And when an outdated contract version almost derails a business deal? That is the breaking point.

If this sounds familiar, you're not alone. Many businesses find themselves ensnared in these contractual conundrums. But what if there is a smarter way out? Enter the world of contract terms automation: a beacon of hope for those drowning in paperwork. In today's post, we'll delve into the pain points faced by many who are drowning in the contract management process and showcase how contract automation might just be the lifeline your business needs.

Legal professionals are increasingly leveraging technological innovations to enhance efficiency, time savings, and accuracy. One of these powerful tools for legal work includes AI systems. AI for lawyers has become a cornerstone in transforming traditional legal practices. Legal AI is not a concept of the future but a present reality, altering the landscape of contract management and various legal processes. Such automated tools have not replaced lawyers; instead, they save time on processes such as document review and those that involve managing a large amount of data, stakeholders, tasks, and contract executions.

Effective contract management can be intricate and demanding. However, understanding the pivotal steps and integrating contract lifecycle management (CLM) software can transform this time-consuming journey into a structured and efficient process that saves time and increases revenue. In this guide, we will explore what the contract management process steps entail and how a contract management solution acts as a stairwell to success, virtually ensuring every step is streamlined and effective.