Oh no! It happened: contract lifecycle process failure. Something went wrong during contract lifecycle management - resulting in contract failure. But fear not; as a contract management professional, you are a worthy investigator. It is time to put on your detective hat, grab a notepad, and piece together the clues as to why your contract lifecycle process failed. You can also inspect how this tragedy could have been avoided with contract management software. Let the investigation begin!
Managing documents within an unorganized and insecure document repository can slow down your document management processes and leave your organization exposed to undue risk. Relying on manual and disparate systems - such as shared drives, emails, and spreadsheets – can cause you to fall into document mismanagement pitfalls. Considering how organizations ranging from small businesses to global enterprises leverage document repositories daily, discover how contract management software can empower you with secure yet flexible document repository tools.
Contract drafting can be a multi-faceted and tremendously tricky process. This difficulty especially holds true for those new to corporate law and contract management. Before we can get into how to draft contracts correctly, we must know what we should avoid. As such, here are four examples of lousy contract drafting – followed by four ways to draft contracts better.
CobbleStone Software's in-person user conference will be hosted in Austin, Texas, from Wednesday, October 12th, through Friday, October 14th, 2022. The 2022 CobbleStone Conference will include engaging breakout sessions and dynamic speakers to enhance your contract management software experience. Considering that the 2021 CobbleStone Virtual Conference received tremendous positive feedback, we eagerly anticipate continuing our successful user conference track record by engaging with CobbleStone Contract Insight users and prospective users in person soon! Prospective CobbleStone users can register for a one-day-only complimentary contract management conference on October 13th. The 2022 CobbleStone Conference is proudly sponsored by Four Business Solutions. Read on to see what you can expect to gain from the 2022 CobbleStone Conference, so you can secure your seats before registration closes on October 1st, 2022!
The age of digital transformation has forged a path of opportunity for analyzing vital information to improve business processes. This phenomenon strongly applies to contract data as well. Unfortunately, many businesses managing contracts fail to maximize contract data points to learn from mistakes and improve contract processes. As such, they fail to reduce risk, optimize contract terms and language, proactively recognize growth opportunities, strengthen the contract review process, and more.
Contract clauses and contracts themselves are built into the identity of the United States and so many other great nations. With the help of historic Supreme Court rulings, the contract and the contract clause were weaved into the cultural fabric of US society.
Utilizing manual sourcing methods - such as gathering item prices in spreadsheets, corresponding with prospective bidders individually via email, leveraging paper-based RFPs, and collecting numerous data separately from pontential suppliers - can cause you to face a time-consuming challenge in sourcing quality and cost saving goods or services. Without the proper tools, sourcing professionals within your procurement team could fail to determine formal bids, RFPs, budget allowances, stock levels, current contracts, and contingencies in purchase order releases. Fortunately, you can utilize the following seven essential eSourcing software tools for seamless source-to-contract management success.
In April 2022, we announced CobbleStone's exciting million-clause initiative to nourish and enhance VISDOM® AI - CobbleStone Software's proprietary contract intelligence engine with machine learning. In June 2022, we announced that 330K contract clauses had been fed to VISDOM contract AI. Now, we are thrilled to announce that over 500,000 clauses have been "fed" to VISDOM thus far! This stage in the momentous 1,000,000 contract clause project is just one of many testaments to why CobbleStone® has been hailed as the leader in contract management software.
With new advancements and options for effective contract management continually evolving, we’ve detailed five essential tools contract managers must empower themselves with to navigate the ever-changing landscape of contract management best practices going forward.
A contract amendment is a modification of the terms and conditions of a contract or subcontract.
Though we will explore contract amendments more in-depth, it is worth noting that changing the structure, duties, obligations, or rights of a contract requires increased oversight.
To that end, let's explore contract amendments and how disparate, important, and sensitive information can be managed, and contract amendments can be executed smoothly for effective contract management.
Business relationships power various industries within the public and private sectors. At the crux of virtually every business relationship is a contract. Contracts serve to cement the obligations, duties, and expectations of two or more engaged business parties.
But what are contracts really? How do they work on a fundamental level?
Let’s explore six key elements of a contract that are widely applicable to almost every business relationship – and why they matter for effective contract management.
Contract drafting is essential in helping capture the purpose of a contract in written form. Haphazard drafting of a contract can result in pushing outdated contract versions to collaboration and negotiation. Additionally, the lack of a centralized and informed process can result in incorrect language being introduced into the review process. Unfavorable terms, missed obligations, and legal disputes can follow.
To help you avoid these consequences and more, here are five practical contract drafting tips for more effective contract management.
CobbleStone Software is proud to introduce the CobbleStone University Certification Program (CUCP)! The program will strengthen and verify our Partner Network’s expertise in CobbleStone Contract Insight® Enterprise. The program is comprised of a series of live training sessions and videos with accompanying documentation, and culminates in assessments to earn your certification. Read on to learn more!
Proper contractual risk management is critical for the preservation of a healthy contracting process. Failure to adequately manage risk can be disastrous. Harmful risk oversights not only affect legal teams – but organizations as a whole.
Your organization should work to avoid a breach of compliance, violation of contract terms, lost revenue, wasted time, lawsuits, and a damaged company reputation. As such, let’s break down contract risk management and how it can be maximized with contract management software.
Contract managers are under increased pressure to deliver value with reduced contract risks, decreased contract costs, and improved contract performance. When you regularly measure the success of contracts against contract management KPIs, you can proactively readjust your contract strategy to ensure goal alignment drives critical and positive organizational impact. Read on to learn how contract management software can help maximize three important contract management KPIs for success.
Contracts are legally binding agreements that define and govern the exchange of goods or services. A contract’s journey – from creation to fulfillment and completion – is complex and leaves room for errors and oversights. As such, a process has been generally agreed upon for the handling of contracts. This process is referred to as contract management.
But what is contract management, and how can it be approached? Here’s what you need to know.
Contract compliance is crucial for the success of a contract – and sets the stage for contract renewals. Unfortunately, many organizations are (sometimes unwittingly) exposing themselves to financial risk, breaches of contract, and legal penalties. Contract compliance mistakes can lead to contract failure, data leakage, a shattered reputation, lawsuits, and more.
Contract managers need to know their mistakes in order to correct course. As such, here are six contract compliance mistakes you might not know you’re making.
Digital transformation is the future of contract management – whether legal operations professionals like it or not. Organizations not leveraging contract intelligence may very well encounter a bleak contract lifecycle management future.
The contract management process has evolved drastically over the years. Managing contracts with obsolete methods is sure to make your organization fall behind. Luckily, you can automate contract lifecycle management with a contract database within contract management software. Let’s explore how a contract management database can take your contract management or legal team into the future.
Gathering signatures for a contract or agreement can be difficult without the proper tools. Outdated and slow signing methods can cause signature bottlenecks that delay contract execution. What’s more, high costs for wet signing and postage can decrease your bottom line.
As contract management continuously evolves amidst ongoing digital transformation, it's important to pursue smart goals that can keep up with the times. Rather than fall behind with manual contract management processes that require disparate tools - such as email, spreadsheets, and shared drives – read on to see how you can leverage future-minded contract management software tools to fulfill your contract management goals successfully.
Gathering contract signatures can be a challenging task, especially when working with multiple signatories in various locations. Signatures finalize contracts and propel their execution. This highly anticipated step can be delayed with manual processes that include scanning signed documents, emailing scanned contracts, signing with wet signatures, mailing contracts with wet signatures, and reorganizing signed contracts in shared drives - to name a few. Moreover, specific signatures can require notarization, which can further delay the signing process. Read on to learn how eSignature software within contract management software can make contract signing quick and easy.
Contract review is a crucial contract management stage. Unfortunately, far too many organizations overlook this process or leverage out-of-date methods. Tragically, contract evaluation process oversight can result in:
- missed key dates and obligations.
- overlooked opportunities.
- contract language and clause mistakes.
- and other painful consequences.
Thankfully, we can establish a contract review checklist and manage the life of a contract with leading contract management software. Let’s get started.
Contract authoring is essential. An inefficient process can hinder organizations and result in error-prone contracts with missing or misplaced clauses.
Additionally, overlooked key dates and milestones and a confusing process can stall the contract lifecycle. Luckily, leading contract management software can provide intelligent authoring. Read on to learn how to simplify and modernize the contract writing process.
The age of legal operations digital transformation continues in 2023, with even more exciting digitization tools for business process automation available. The more contract administration tools available to legal teams and contract administrators – however – the easier it is to fall behind. With that said, let’s examine six tips for effective contract management in 2023 to get ahead with contract management software.
Contractual compliance management can be challenging when leveraging primarily manual methods, such as spreadsheet management – especially when tracking multiple contracts with varying compliance standards. Fortunately, contract lifecycle management (CLM) software tools can help you retain contractual compliance. Read on to discover how you can streamline three key contractual compliance management areas with leading contract management software.
A study examining the reasons for contract management process failure found that key indicators of contract mismanagement include (among others) poor contract lifecycle planning and scheduling, late or improper contract submission and approvals, weak leadership, and lack of counterparty collaboration and communication (Mohamed, Norazida, et al., 2019). Luckily, with leading contract management software and the proper contract management services, your organization can streamline contract management, decrease risk, increase revenue, and much more. To that end, let's examine our top eight contract management services for more robust contract lifecycle management.
In April, we announced CobbleStone Software's momentous million-clause initiative to enhance and nourish VISDOM® AI - CobbleStone's proprietary contract artificial intelligence engine with machine learning. Now, we are excited to share that - in just two months - over 330,000 clauses have been "fed" to VISDOM contract intelligence thus far! This momentous 1,000,000 contract clause initiative is just one of many reasons that CobbleStone® has been celebrated as the leader in contract management software.
Organizations of all sizes face the need to juggle multiple contracts simultaneously, with each contract being at a different stage of the contract lifecycle. Leading contract management software reduces risk, improves productivity, and maximizes a contract's value. But what is contract lifecycle management? Read on to find out!
Contracts are legally binding - and thus need to be executed properly. Organizations should equip themselves with a thorough understanding of the contract lifecycle. The contract lifecycle is the process under which a contract is authored, reviewed, sent for signature, executed, and - potentially - renewed. The "lifecycle" is an archetype used to compartmentalize and understand a contract's complex evolution. The lifecycle begins with contract requests and concludes when these requests are fulfilled - with the possibility of contract renewal. Let's further explore the eight stages of the contract lifecycle below and how contract management software can help streamline your contracting processes.
The contract analysis process is a many-feathered bird. Between tracking and gaining insights from clauses, tracking contract status, and managing risk variables - there is ample room for mistakes and bottlenecks. Luckily, organizations can manage contract analysis better with contract artificial intelligence within contract management software.
Contract administration can be a daunting process when relying on primarily manual tools - such as spreadsheets, shared drives, and disparate emails. Without accountability, visibility, and a clearly defined contract administration plan, you can find yourself running into compliance issues, minimizing contract value, and encountering other setbacks. Read on to learn how you can create a strong contract administration plan with the help of leading contract management software.
Within the healthcare industry, keeping documents and files up-to-date is crucial to maintaining compliance. Healthcare agencies, such as the FDA, NHS, and Health Canada, are continually monitoring hospitals, physician's offices, and other healthcare facilities to ensure healthcare professionals, administrators, and providers are keeping up with legal requirements. The maintenance of healthcare compliance and healthcare CLM efficiency requires significant time and resources invested in signing processes. With so many documents and versions to sign, there is room for error - and healthcare compliance can be jeopardized. Luckily, healthcare contract management software can provide mass eSignatures for maximized healthcare compliance and efficiency. Here's how.
Navigating your CLM Platform can be difficult if you aren't equipped with a thorough understanding of the contract lifecycle. The contract lifecycle is the process under which a contract is authored, reviewed, sent for signature, executed, and - possibly – renewed. The "lifecycle" is an archetype used to characterize and understand a contract's complex growth. The lifecycle voyage begins with contract requests and ends when said requests are achieved – with the feasibility of contract renewal. With so many complex processes involved in contract lifecycle management, it can be easy to sail toward the treacherous waters of contract mismanagement. With a strong sense of how to leverage leading CLM software, however, you can quickly get your legal operations sea legs! Read on to learn how you can set sail toward better contract management.
As a legal operations professional, you hold a tremendous responsibility within your organization – especially in managing internal and external stakeholder processes. Relying on manual contract management processes such as spreadsheets, emails, and shared drives can create inefficient contract management processes that can decrease revenue, waste time, and increase risk. Read on to learn how legal operations software and contract management software can empower your day-to-day legal operations.
What is contract management in the context of the healthcare industry? What steps, tasks, and requirements are involved? What does your organization need to do to maintain proper healthcare contract management processes? What tools can your organization use to centralize and streamline healthcare contract management? Read on to discover better contract management in healthcare with leading contract management software.
Managing contracts can be challenging when you rely on primarily manual processes. Managing the contract lifecycle from requests to renewals can prove challenging with spreadsheets, emails, and other disparate tools. Without accountability, visibility, a clearly defined process, and actionable insights, you can find yourself running into compliance issues, not realizing contract value, and encountering other contract management setbacks. Contract management workflow requires careful planning, the right technology, and a well-thought-out contract strategy. Read on to discover five key advantages of contract management workflow automation within contract management software.
Organizations may be hesitant to move from on-premise to software-as-a-service (SaaS) contract management solutions due to misguided presumptions. Such “myths” can be misleading and discouraging to potential software users, leaving them exposed to contract data loss, contract management software user errors, and the complication of contract lifecycle management process centralization. Conversely, cloud-based contract management software can streamline, unify, and automate legal operations. To that end, let’s set the record straight and debunk five prevailing myths about SaaS contract management.
What is e sourcing? Why is it important? What can I do to get started with a suitable eSourcing process? Read on to define "eSourcing," discover the troubles of manual sourcing processes, and learn how to optimize your eSourcing process in the age of digital transformation with a centralized and user-friendly integrated eSourcing software and contract management software platform.
As 2022 nears its midway point, procurement teams should maximize their goals. An ineffective procurement strategy can lead to increased risk, dark purchasing, data inaccuracies, supplier issues, and a longer purchasing cycle. So stop wasting time, opportunities, and resources with an inefficient and ununified procurement process. Discover how you can leverage 7 procurement tools within an eProcurement platform that also contains contract management software tools for procurement process-flow success in 2022 and beyond.
It remains true that general counsel and paralegals continue to encounter growing contract complexity and volume. An ineffectual legal contract management process makes obstacles for legal departments tough to overcome. Here’s how to leverage seven legal contract management software tools for a streamlined legal contract lifecycle, reduced risk, and minimal contract lifecycle bottlenecks and delays.
Managing your CRM (client relationship management system) separately from your CLM (contract lifecycle management system) can cause sales contract management bottlenecks - such as disorganization, miscommunication, and increased risk. Fortunately, leading contract management software can help you achieve sales contract management success by seamlessly connecting your CLM and CRM. Read on to learn how connecting your CLM and CRM can help expedite your sales contract management process by sharing relevant and timely information between sales and contract management teams efficiently – helping close sales deals quickly and track post-signature responsibilities effectively until renewal.
In the age of digital transformation, organizations from a vast array of industries are switching from on-premise to web-based SaaS (software as a service) software deployment to streamline business operations. Those using contract management software are no exception. There are times when on-premise (deployed) contract management solutions are applicable. However, on-premise solutions can leave organizations exposed to contract data loss, contract management software user errors, and the complication of contract lifecycle management process centralization. Conversely, cloud-based contract management software can streamline, unify, and automate legal operations. To that end, here are some perks of switching from an on-premise to a SaaS contract management software solution.
Onboarding and training your next generation of employees can prove time-consuming and somewhat stressful for most organizations. Turnover in your legal team, compliance, and other key roles can create friction that affects your bottom line. Fortunately, CobbleStone Software is dedicated to protecting your source-to-contract management workflows from process bottlenecks by creating a smooth learning experience for your new contract management software users.
Purchase orders play a vital role in ensuring you have the goods and services necessary to operate and expand your business. With robust purchase order management software, you can lower administrative costs, boost accountability, enhance communication and asset management, and assist your organization in achieving successful operations - all while enjoying seamlessly integrated contract lifecycle management. Read on to learn five key electronic purchase order software tools within contract management software.
Efficient contract management is essential for the health of organizations in all industries - including the energy industry. Energy sector companies need to work with many contracts, bids, vendors, suppliers, and contractors to maintain operations and increase revenue. Tackling these different processes in a fast-paced business environment can prove quite challenging. With a decentralized approach involving contracts stored in filing cabinets, costly payments per solicitation, limited vendor and supplier outreach, tedious collection of vendor responses through email, contract lifecycle inefficiencies, and easily-missed key date reminders, organizations in the energy sector can quickly find themselves "unplugged" and "out of battery" with decreased revenue, increased risk, and missed opportunities. Luckily, integrated contract and procurement software can help. Read on to learn how energy contract management software can supercharge energy industry contract and procurement operations to keep organizations "on the grid" of digital transformation.
Managing contracts can be challenging - especially when primarily relying on outdated tools such as spreadsheets, emails, and shared drives. Without accountability, visibility, a clearly defined process, and actionable insights within a contract management software platform, you can find yourself confronting contract management bottlenecks. Contract lifecycle management (CLM) requires careful planning, the right technology, a well-planned contract strategy, and robust contract lifecycle management processes. To gain the most out of contract lifecycle management, you need to ask key questions in order to find the right answers. Read on to discover seven key questions to consider when implementing contract lifecycle management, including key features to look for when leveraging a CLM software platform.
An antiquated contract signing process can be exhausting and overly complicated. However, tedium and headache are not the only consequences. Organizations relying on paper-based printing, signing, wet signatures, drawn-out mailing times, and costly postage fees are essentially guaranteed to lose out on revenue, opportunity, and timeliness. But why? What's so good about a more modern contract signing solution anyway? Read on to learn about what you are missing if you lack an advanced electronic signature software solution within contract management software.
Tracking contract management data with manual and disparate processes throughout the contract lifecycle can prove challenging. Without readily accessible contract analytics software tools for contract financials, workflows, budgets, KPIs, vendors, compliance, and other essential contract metadata, you can waste time and energy. Fortunately, leading contract management software can provide you with contract analytics software tools for robust source-to-contract lifecycle management oversight.
There is an almost limitless abundance of wildlife within the animal kingdom. And yet, some zoologists can recognize thousands of species, along with how they function within their ecosystems, how they behave, what they eat, where they obtain shelter, etc. But how do zoologists come to know so much about the creatures around us? The answer is through repeated exposure to and study of such beasts.
Similarly, contract artificial intelligence within contract management software can come to recognize almost countless different types of clauses within contracts - if said contract intelligence engine is fed a "nutritious diet" of various contract clauses and terms. Such is the idea behind CobbleStone Software's million-clause initiative to nourish and enhance its proprietary contract artificial intelligence engine with machine learning - VISDOM® AI.
It is easy to make your case for contract management software and its ability to positively transform contract lifecycle management processes. With so many user-friendly contract management software features at your disposal, it can be overwhelming to plan precisely how to utilize contract management software for your organization's needs. But it does not have to be. To that end, here are four fundamental contract management software features to get you started with better contract administration in the age of legal operations digital transformation.
This article was originally published on October 14th, 2020 and updated on April 18th, 2022.
As a government contract manager in 2022, it would behoove you to explore the most up-to-date tools to streamline government contract management, purchasing, and sourcing processes - especially as the industry keeps evolving. To that end, here are six user-friendly government contract management software tools you can leverage to streamline your source-to-contract lifecycle management processes.
Archiving and retaining contract data can prove challenging without the proper tools and procedures. Contract data archival and retention processes can vary based on categorization, legality, and compliance variables. Fortunately, leading contract management software can help sort through noise with the help of a secure contract repository, automated workflows, and timely notifications.
This blog was originally published on September 15th, 2021.
The world of contract administration has evolved drastically in recent years. Given the ongoing COVID-19 pandemic and the embrace of digital transformation over obsolete legal operations methods, organizations must embrace automated contract management software tools that support remote contract collaboration and intelligent workflow automation. As such, here are the top three contract management technology tools that organizations should leverage.
Corporate compliance and risk management are critical for the success of a contract. Organizations need to be aware of potential exposure to financial risk, legal penalties, breaches of contract, and other risks while adhering to industry laws, government regulations, internal policies, and other compliance rules. Failure to do so can result in a lack of corporate compliance, contract failure, lawsuits, a compromised reputation, data leakage, and worse. Luckily, organizations can leverage leading contract management software to enhance corporate compliance and risk management. Here's how.
As contract management is a multi-faceted process with numerous steps and moving parts, it is easy for your organization to face problems. This risk of contract management issues is significantly increased if your organization leverages manual or antiquated contract management tools. To elucidate the CLM hardships you face and encourage growth - here is a list of six problems you might encounter in contract management. After that, we can note how to solve such issues with contract management software.
When managing contracts, performance monitoring is one of the most important ways to measure success. With a large variety of contracts, all with different terms, it can be difficult to know how you should assess contract management performance. Luckily, you can boil down the success of each contract, no matter the complexity, to four key contract management performance metrics. Read on to discover how contract management software can help you optimize four key contract management performance metrics.
We are pleased to announce that CobbleStone Contract Insight® Enterprise is recognized as a High Performer for Contract Lifecycle Management and Vendor Management in the G2 Spring 2022 Reports. Such acknowledgment further establishes CobbleStone Software as a world-class contract management software provider. Read on to learn more about CobbleStone Contract Insight Enterprise's robust features and high user satisfaction that support its standing as a High Performer in the G2 Spring 2022 Reports.
Awarding a contract is a complex, multi-faceted process. There is room for error and missed opportunities without the right strategy. This blog will delve into the five critical stages in awarding a contract and how to seamlessly navigate these stages with leading contract management software tools.
Contract creation is a multi-faceted process. Without the proper procedures, your organization can suffer from increased risk, drawn-out contract lifecycle times, and missed opportunities - among other deleterious consequences. Contract documents and data stored on spreadsheets, email servers, and shared drives alone can result in lost contract documents and versions. Back-and-forth contract drafting via email can result in slow collaboration times and unclear document versions. An inadequate clause management process can result in the wrong clauses being included in contracts and missed opportunities. Wet contract signatures can result in long send-to-sign times and costly postage expenses. What's more, risk can increase, resulting in lost revenue, data leakage, lawsuits, and more. Fortunately, you can leverage contract management software to avoid sending your contract creation process into a tailspin. To that end, here are six ways contract creation software can improve your contracting process.
CobbleStone Software's latest version – CobbleStone Contract Insight® Enterprise 17.11.0 – has come, introducing next-level CLM features and enhancements for you to master to bring your contract management software platform to the next level!
Over the last year, our clients - legal professionals - have expressed their seemingly increased workload for reviewing contract documents, negotiating agreements, and signing contracts. Recently, I was asked: "When do you know it is time to hire a full-time legal professional for contract management and legal review?" Considering the innumerable times I've been asked this question, I resolved to write a thorough and thoughtful response as a blog that aligns with our audience of contract management software users and prospective CLM users as well. Discover 5 steps to determine if you need to hire a full-time legal reviewer or paralegal.
This blog post was updated on March 14th, 2022. Its original publication date was January 29th, 2019.
Manual contract management processes involving disorganized spreadsheets, sporadic emails, internal billing systems, emailed reminders, and wet signatures may suffice for organizations with low contract volume and contract complexity. Unfortunately, when organizations manage thousands of different contracts of ranging contract types, challenges can arise due to a time-consuming, error-prone, and inefficient manual contract renewal process. Moreover, such an outdated contract renewal strategy can increase risk and decrease opportunity realization. It's time to take control of contract renewals. Read on to learn how to leverage contract renewal process best practices for increased ROI, decreased risk, increased revenue, and better opportunity oversight with contract management software.
This blog post was updated on March 9th, 2022. Its original publication date was February 4th, 2019.
Contract tracking can be a significant challenge for legal teams, contract managers, and other industry professionals. Manual contract management processes may suffice for organizations with low contract volume and contract complexity. However, when the number of contracts increases to hundreds, thousands, and beyond, contract failure rates increase exponentially. Read on to learn how to master contract tracking with leading contract management software.
This blog post was updated on March 7th, 2021.
Contract termination should involve rigorous financial analysis, contract performance data analytics, and the creation of a notice of termination. With tight deadlines and specific terms required to terminate a contract, organizations need a strategy to identify contracts not meeting contract KPIs, write notices of contract termination, and secure proper contract closeout. This article will show you how to implement this strategy readily with the help of contract management software.
Vendor management efficiency is critical for organizations to reap the highest ROI from vendor relations. Unfortunately, many organizations still rely on vendor management methods that depend on costly pay-per-solicitations, unclear selection of the best possible vendors, tracking vendor insurance certificates manually, decentralized vendor management and contract management processes, and other deleterious procedures. Luckily, you can automate these processes and more with vendor management software. But what exactly is vendor management software? Let's improve your processes with integrated vendor management and contract management software.
CobbleStone Software will be exhibiting its industry-leading and AI-backed CLM software, CobbleStone Contract Insight®, during the Legalweek conference from March 8th – 11th, 2022, at the New York Hilton Midtown in Manhattan – offering Legalweek attendees the opportunity to see AI-powered legal contract management software in action.
Recent developments in procurement process digital transformation have made it more possible than ever to streamline procurement contract management processes and blast off into the sky to robust procurement and contract management software processes. As such - if your organization is leveraging outdated procurement tools such as disparate spreadsheets, manual filing cabinets, a basic contract database, limited bid outreach, manually collecting bid responses via email, bottleneck-prone procurement contract management task management, disparate vendor management via emails, and others - you could suffer from failure to launch. Luckily, you can leverage a one-stop-shop solution for the processes mentioned above and more. To prepare for takeoff into positively transforming your strategy, here are five procurement contract management best practices to navigate 2022 and beyond with increased governance, procurement centralization, and ROI.
Tracking contract management data with manual and disparate processes throughout the contract lifecycle can prove challenging. Without readily accessible contract management reports for contract financials, workflows, budgets, KPIs, vendors, compliance, and other essential contract metadata, you can waste time and energy. Fortunately, leading contract management software can provide you with contract management reports for robust source-to-contract lifecycle management oversight.
As we navigate 2022, it is clear that contract artificial intelligence - or contract AI - is sharpening contract management software practices and broader legal operations in significant ways. How exactly can your organization leverage contract intelligence to automate and streamline contract lifecycle management? Read on to learn five ways contract AI is positively transforming contract lifecycle management operations in 2022.
As digitization continues to transform the workplace and working remotely is more commonplace, contract management professionals in a myriad of industries need the right digital tools to keep contract management, procurement, and sourcing operations running smoothly. Read on to learn how IntelliSign® electronic signatures within CobbleStone Contract Insight® contract management software, can streamline your contract collaboration and signing processes in the office and on the go.
It's showtime, conductor. You have just taken the metaphorical stage, grabbed your baton, and you are ready to conduct a contract management software symphony with a harmonious contract workflow process. But how can you leverage contract workflow automation tools to make sure your CLM concerto is streamlined and simplified in a manner that is pleasing to the ear? Read on to find out!
After dealing with exhausting manual contract management software best practices, you are searching online for a pleasant, relaxing stay in a contract management suite. There are many leading contract management software platforms out there, but only leading solutions offer the amenities you need to kick back and enjoy improved legal operations. To virtually ensure you have the best possible CLM experience, here are the amenities you should look for in your contract management suite.
The CobbleStone "Roadshow"* is coming to a computer near you this year! These masterclass and CobbleStone Contract Insight training events - Launch Into The Future Of Contract Management - are offered to help CobbleStone users optimize their contract management software and eProcurement procedures while offering non-CobbleStone users an immersive, preliminary venture into CobbleStone Contract Insight®. Read on to discover what attendees can anticipate at The 2022 CobbleStone Contract Management "Roadshow."
Contract creation management plays a vital role in the contract lifecycle, where contract contributors band together to form a cohesive contract. However - inefficient contract creation management can stem from unorganized contract templates, obsolete contract language, and subcontracts divorced from original contract versions. Read on to discover how leading contract management software can help streamline contract creation management in three steps.
The CobbleStone Contract Insight Wiki Has Moved!
The CobbleStone Contract Insight Wiki has been drastically refreshed to provide a unique and conducive experience across contract management software system areas! Here at CobbleStone, we are incredibly excited to introduce users to a contract management software Wiki to quickly address their contract lifecycle management software needs. Whether you have been using CobbleStone® as your go-to contract software solution for days, weeks, months, or even years, there's a good chance that you are not familiar with every single detail the system has to offer. Luckily, the new CobbleStone Contract Insight Wiki can allow you to follow along for a more streamlined and visually-engaging learning experience - complete with visual examples and walkthroughs. Read on to learn how to navigate the new CobbleStone Contract Insight Documentation Wiki with ease!
As a contract management professional, you must be able to cook up a deliciously low-friction contract negotiations process. However, without a centralized and organized system for contract negotiations, you can end up burning the meal for all contract lifecycle management stakeholders at the table. But fear not: leading contract management software can be the secret ingredient to a savory, delectable contract negotiations process. Read on to learn how.
Redlining a contract document can prove to be an arduous facet of contract negotiations. Collaborating with stakeholders to redline contract documents with outdated methods such as back and forth sharing of MS Word documents, sporadic emails, and disorganized shared drives can cause contract negotiation bottlenecks. But there is a better way. Start leveraging leading contract management software and enjoy online contract redlining for enhanced contract negotiations.
Contract compliance management can be challenging when leveraging primarily manual methods, such as spreadsheet management – especially when tracking multiple contracts with varying compliance standards. Fortunately, contract lifecycle management (CLM) software tools can help remedy contract compliance management challenges. Read on to discover how you can solve three contract compliance management challenges with leading contract management software.
Managing contracts can be challenging for legal, procurement, and contract management professionals - especially when primarily relying on outdated tools such as spreadsheets, emails, and shared drives. Without leveraging the advantages of online contracts within a leading contract lifecycle management software platform, you can find yourself running into compliance issues and minimizing contract value – among other setbacks. Contract lifecycle management requires careful planning, the right technology, a well-planned contract strategy, and strong online contract management processes. Fortunately, leading contract management software can help streamline your online contract management process flow. Read on to discover five key advantages of online contracts.
Contract management is a multi-faceted process. Without oversight over each stage in the life of a contract, your organization can suffer from process bottlenecks, missed contract obligations and tasks, wasted time, lawsuits, decreased revenue, and missed opportunities - to name a few. Fortunately, you can increase your ROI by better understanding approaching contract management. Here are the four phases of contract management and how to tackle them with contract management software.
Contract management is a process that has been embraced by contract professionals of numerous industries worldwide. But why do organizations need contract management? Read on to discover six reasons why contract management is necessary - and how you can positively transform contract management with user-friendly contract management software.
Contract visibility during contract management can be hard to maintain. Without the right tools for successful contract oversight, your organization can lose sight of contracts. Up-to-date contract document versions can be scattered amongst outdated ones. Contracts and contract data can be lost or misplaced if stored improperly. Contracts can be difficult to access and yield meaningful insights from with tedious and error-prone searching methods. Key dates and milestones can be missed - causing contract lifecycle bottlenecks, missed obligations, and compliance issues. Luckily, it doesn't need to be this way. Read on to discover four contract visibility tools with user-friendly contract management software.
CobbleStone Software is proud to share that we have helped transform contract lifecycle management processes in 2021 in numerous ways – and we have experienced record-breaking growth this past year. From expanding our client base and partner network to bringing leading contract management software innovations and more, here are some noteworthy CobbleStone® achievements from 2021.
As contract management continuously evolves amidst constant digital transformation, you can find various ways to improve your processes. Rather than fall behind with manual contract management processes that require disparate tools - such as email, spreadsheets, wet signatures, and postal mail – read on to see how you can improve your contract management processes with future-minded contract management software.
CobbleStone Software’s Executive VP and Founder, Mark Nastasi, narrows down his top eight items of recommendation to help you lead your legal digital transformation in 2022.
Managing contracts from requests to renewals can prove difficult when relying on primarily local processes. Without effective remote contract management tools, you can find yourself running into inefficient contract management processes that limit workplace flexibility and create contract workflow bottlenecks. Read on to learn how leading contract management software can support remote contract management success.
Managing contract risk is crucial in ensuring the health of a contract. Overlooking unchecked contract risk variables can have catastrophic consequences for not only contracts – but for your organization as a whole. In order to avoid wasted time, wasted revenue, a damaged organizational reputation, lawsuits, and more – embrace contract risk management best practices. Learn how with this blog from our Contract Management Best Practices Series.
Gathering required signatures for contracts can prove challenging, especially when working with multiple signatories in various locations. Considering signatures finalize contracts and propel their post-award execution, this highly anticipated step can be delayed with manual wet signatures and disparate signing processes. Contract management best practices require leveraging speedy eSignatures for CLM process-flow success. Read on to learn how eSignatures offered by contract management software can make online contract signing quick and easy.
Contract tracking can be complicated for contract management professionals in various industries. Manual contract tracking can cut it for a while – until contract complexity and contract volume grow. Leveraging manual contract tracking methods proves problematic once your organization starts managing hundreds or thousands of contracts and – in time – contract failure rates increase. Leave contract tracking methods involving manual paper and filing systems, disjointed spreadsheets, and decentralized emails in the past in favor of something better. Learn how with this blog from our Contract Management Best Practices Series.
Contract assembly (or contract document assembly) is essential in contract lifecycle management. Contract stakeholders and document assembly resources gather to assemble a cohesive and accurate contract document. However, inefficient contract document assembly processes involving the lack of a central location for contracts, scattered contract clauses, outdated contract language, subcontracts disconnected from related contract documents, and no clarity regarding up-to-date contract document versions can leave your organization open to increased risk. Contract risk can include contract non-compliance, revenue leakage, unfulfilled obligations, lawsuits, and missed opportunity. Avoid contract risk and get the highest ROI from your contracts by discovering how to expedite contract document assembly with leading contract management software. Read this entry from our Contract Management Best Practices Series.
Managing the contract lifecycle with manual processes can create contract management bottlenecks that waste time and energy. Fortunately, you can automate contract lifecycle management with contract management software tools that can streamline each stage of the contract lifecycle. Read on to discover how you can leverage the next best practice within our series by automating contract lifecycle management.
Contract management software can help organizations increase revenue, decrease bottlenecks, and enhance efficiency. However, many contract management software platforms lack a means of viewing key data at a glance. Read on to discover the benefits of dashboard contract management and how leading contract lifecycle management software that offers various dashboard options can drastically improve contract analytics.
The first best practice in our Contract Management Best Practices series requires leveraging a centralized and secure contract repository. Relying on manual and disparate systems - such as shared drives, emails, and spreadsheets – can cause you to fall into contract mismanagement pitfalls. Discover how contract management software can empower you to leverage a centralized and secure electronic contract repository.
Managing contracts from requests to renewals can prove difficult when relying on primarily manual processes. Without accountability, visibility, a clearly defined strategy, and actionable insights, you can find yourself running into compliance issues, minimizing contract value, and encountering other setbacks. Read on to learn how leading contract management software can support each contract management best practice below.
Contract management professionals of all types are in the age of digital transformation. Organizations need to correctly leverage contract management tools to adapt successfully. As with any practice, mistakes in contract management are quite possible. Contract management teams leveraging obsolete, manual methods are even more likely to commit CLM errors – resulting in contract lifecycle bottlenecks, missed key dates and milestones, and lost revenue. Mistakes in contract management must be avoided. Read this blog to discover six common mistakes in contract management – and how they can be evaded with the help of contract management software.
Managing contracts can be challenging for legal, procurement, and contract management professionals - especially when primarily relying on outdated tools such as spreadsheets, emails, and shared drives. Without accountability, visibility, a clearly defined process, and actionable insights within a SaaS contract management software suite, you can find yourself running into compliance issues, minimizing contract value – among other setbacks. Contract lifecycle management requires careful planning, the right technology, a well-planned contract strategy, and comprehensive SaaS contract management processes. Fortunately, robust SaaS contract management software can help streamline your contract lifecycle management processes. Read on to discover five key advantages of SaaS contract management software.
Do you have many contracts to extract data from and organize within a centralized, web-enabled contract management software suite? Extracting contract data - especially from hundreds or thousands of legacy contracts - can seem overwhelming, however, it doesn’t have to be. Read on to learn how CobbleStone can help streamline your contract data extraction process in three easy steps.
Professionals engaging in the contract management process can find themselves facing a myriad of challenges. Many of these challenges are born from a decentralized strategy and a lack of automated contract lifecycle management tools. Read this blog to discover five common contract management challenges and five leading solutions to those problems.
As a legal professional, you hold a tremendous responsibility within your organization – especially with managing internal stakeholders and maintaining efficient processes with external stakeholders. Relying on disparate and manual contract management processes such as spreadsheets, emails, and shared storage drives can create an inefficient contract management process that can waste time, decrease revenue, and increase risk. Read on to learn how paralegals, general counsel, and corporate counsel can leverage four essential legal ops contract management software tools for success.
CobbleStone Software's next software generation – CobbleStone Contract Insight® Enterprise Version 17.10.0 – has arrived, introducing next-level CLM features and enhancements to bring your contract management software suite even further into the new era of legal operations!
Document assembly plays a vital role in the contract lifecycle, where document contributors band together to form a cohesive contract document. However - inefficient legal document assembly can stem from unorganized contract templates, obsolete contract language, and subcontracts divorced from related original contract documents. Read on to discover three essential contract management software document assembly tools for enhanced legal operations and contract lifecycle management success.
The contract lifecycle is a great way to categorize the steps of contract administration, from requests to renewals. But how can you embrace legal operations digital transformation to automate the contract life cycle process? Read this blog to find out.
Keeping track of contracts can prove challenging, especially without a centralized system. While contract management software provides a robust solution for contract lifecycle management, a basic contract tracking spreadsheet can help you retain some oversight. Read on to learn how you can leverage CobbleStone Software’s free contract tracker to help streamline your contract process.
Contract redlining can prove to be a tedious process during negotiations. Coordinating with stakeholders during the contract redlining process using siloed processes such as MS Word documents with tracked changes, email communications, and shared drives can further delay contract negotiations. Read on to learn how you can leverage future-minded contract redlining tools that centralize people, processes, and technology in a robust contract management software suite to help automate legal operations for contract lifecycle management success.
Clause management can be challenging for contract, procurement, and legal professionals. Manual contract administration tools such as spreadsheets, emails, and disconnected software tools prove to be less than effective or efficient ways to generate optimal contract documents and clauses - and rarely lead to fast approvals. Contract clauses can support standards and reduce contract risk and, when used to their potential, can positively impact your contract management process. Learn how to master contract clauses in this blog.
If you are a new CobbleStone Contract Insight® user, we understand that learning the contract management software system can be intimidating at the outset. You may be asking yourself, "How will I learn the system?" "How will I remember everything?" "Do I need to do all of this myself?" Well, rest assured, CobbleStone® offers a myriad of training resources to ease concerns you may have! CobbleStone can provide training resources to fit your needs - whether you are a brand-new client, a new user of the system, or simply want to brush up on a few features.
There are many moving parts involved with a contract, and it can be easy for your organization and counterparties to get mixed up at some point in the process. This is why a contract checklist is an essential part of the commencement of a contract. Your organization can utilize a contract checklist as a contract roadmap. Read this blog for an overview of a contract checklist – as well as what solutions your organization can leverage to navigate that contract checklist successfully.
You may have seen or heard the term CLM tossed around in conversations and online. However, perhaps you do not have a comprehensive understanding of what it truly means. Contract management professionals, including general counsel and paralegals, should gain at least some conversance with CLM and how digital contract management software tools can be leveraged for success in contract lifecycle management. Read on to discover an introductory overview of CLM.
Contract drafting is a multi-faceted and complex process. Document collaboration, contract authoring, contract negotiation, the establishment of terms and conditions, and other relevant steps can be challenging if organizations are relying on manual tools. Leave emailed collaboration, local file storage, manual tracking of multiple contract document versions, manual clause tracking and clause storage, and other error-prone and tedious contract drafting methods in the past by embracing robust contract management software.
Managing contract functions can prove challenging when primarily relying on spreadsheets, shared drives, and other siloed platforms. Without efficient contract functions, organizations can find themselves in a quagmire of inefficiency. Contract management functions require careful planning, the right technology, and a well-thought-out contract strategy. Discover how you can automate eight key contract management functions with contract management software.
Clause libraries have proven incredibly useful for advanced legal operations and contract lifecycle management – if appropriately implemented. Unfortunately, your organization can mismanage your clause library with antiquated technology, manual clause tracking and clause storage, and the lack of an expeditious way to leverage clauses during contract authoring and contract negotiation. Luckily, you can supercharge your clause library with user-friendly and robust contract management software. Here's how.
Contract management teams hold a lot of responsibilities throughout the life of a contract. Streamlined and organized contract collaboration is key to CLM success. Without a clear-cut understanding of how the contract process should occur, contract management teams can encounter unnecessary contract risk, contract lifecycle bottlenecks, and decreased revenue. As such, we have outlined the responsibilities of a contract management team and how these responsibilities can be centralized and organized with leading contract management software.
Tracking and retaining contract compliance can be challenging when leveraging primarily manual methods, such as spreadsheet management – especially when tracking multiple contracts with varying compliance standards. Fortunately, contract lifecycle management (CLM) software tools can empower you to achieve contract compliance success. Read on to discover how you can optimize contract compliance oversight with leading contract management software.
Contract review is one of the most critical stages in the life of a contract. Unfortunately, many organizations are using obsolete contract management methods. Manual and entirely paper-based contract review methods can lead to missed key dates and deadlines, missed opportunities, costly and damaging contract language oversights, and other harmful consequences and contract lifecycle bottlenecks for your organization. Luckily, this blog post will examine the contract review process – as well as how one can improve contract review with AI-based contract management software.
A contract manager in construction is tasked with managing various construction contracts from requests through renewals – which can include sourcing and coordinating with construction vendors for project-based or long-term services. Without a streamlined and organized process, construction contract managers can find themselves overwhelmed. Read on to learn how construction contract management software can centralize people, processes, and technology.
Traditional contract data migration services can afford your organization tremendous headaches – to put it lightly. Hidden expenses regarding aftermarket technology and labor costs, evolving storage requirements, questionable data security, poor data recovery measures, and low scalability involved with locally stored and manually implemented data migration can be detrimental. Leave the tedium, risk, high costs, and wasted resources in the past in favor of web-enabled, self-serve data migration and export with contract management software.
Does your organization have a high volume of contracts of ranging complexity? Do you need these contracts searched, have important contract data extracted, and be stored within an easily accessible contract data repository? Don't leave your team overwhelmed with manual contract data extraction and legal discovery processes. Instead, leverage intelligent contract data extraction with the help of powerful contract intelligence within a leading-edge contract management software system.
If you work within the IT industry, you may find that the management and oversight of a high volume of IT contracts of ranging complexity can require many moving parts. If your organization is taking on IT contract management with manual contract management methods - such as those involving many filing cabinets, decentralized spreadsheets, and scattered emails - your team runs the risk of facing wasted time, squandered revenue, costly mistakes, and missed opportunities (among other harmful consequences). Leave obsolete and damaging IT contract management methods in the past; tackle the following three IT contract management best practices with centralized and user-friendly contract management software.
Managing third-party compliance standards - including HITRUST - can be challenging without a robust and centralized compliance management system in place. Outdated and disorganized compliance management methods can result in leaked data, breaches of contract with detrimental legal consequences, and excessive amounts of lost revenue - among other things. Luckily, integrated vendor management and contract management software can help you easily track HITRUST and other compliance standards in an efficient, organized, and secure manner. Here's how.
Healthcare contract management relying on manual processes can reduce efficiency for healthcare contract stakeholders, decrease revenue, and increase liability – among other things. Contract lifecycle management bottlenecks can decrease the efficiency of resources, compromise contract security, and disorganize crucial data. Read on to learn how to leverage six healthcare contract management software tools for stronger contracts.
This blog post was updated on August 26th, 2021.
Artificial intelligence (AI) is already sharpening professional methods across a variety of industries. However, advancements in AI can be particularly advantageous as they apply to contract management software systems - if contract intelligence engines built upon a foundation of machine learning are fed a nutritious diet of relevant contract data.
Managing vendor contracts with manual and disparate processes can prove challenging. Without a centralized electronic process, vendor contract management workflow bottlenecks can undermine productivity. Fortunately, leading-edge contract management software can enhance your vendor management processes by expediting end-to-end vendor management workflow with optimal oversight. Read on to learn how to optimize your vendor contract management processes.
Successful contract management requires you to embrace a centralized and secure process. Manual contract management methods - such as filing cabinets for paper documentation, spreadsheets, emails, and disorganized digital storage – won’t cut it. These methods make it nearly impossible for your organization to maintain version control, keep contracts and data secure, stay on top of key dates and milestones, and enforce contract archiving and retention rules. Your organization can scrap these outdated methods in favor of something better. As such, here are the benefits of a secure contract repository within leading contract management software.
Procurement departments can encounter procurement workflow inefficiencies without the proper procure-to-pay tools – especially when implementing inefficient and disjointed contract management processes. You can avoid risk, unreasonable vendor pricing, and vendor non-compliance by leveraging contract management processes in procurement that centralize processes, technology, and people. Read on to discover how you can implement effective contract management software in procurement.
Successful contract management can dramatically increase revenue and organizational growth (among other things)…but unchecked contract risk can be disastrous. Inadequate contract risk prevention measures can cost your organization money and time and result in costly and damaging instances of contract mismanagement - including negligent clause language and less than legitimate business associations. To avoid these deleterious situations and more, your organization must forge and implement an ironclad risk response plan and stick to it. You can get started with your powerful risk response plan with the aid of trusted contract management software.
A healthy contract management process should constantly be adapting to technological advancements. As contract volume and contract complexity begin to grow, organizations must embrace digital transformation to be furnished with the right tools to streamline the contract management process. Such innovative CLM tools can be found within a trusted contract management software system. Read on to learn more.
Introducing a new contract management software solution can be a painless process or a long and difficult one. Taking steps to prepare for the CLM implementation helps ensure the process is efficient rather than arduous and helps guarantee success. The following steps can help lead to successful implementation:
- Determine contract administrators for the project.
- Assess and track contract data.
- Consider contract processes and configure procedures.
- Increase security with contract management permissions.
- Define necessary contract management reports.
- Collect and clean contract management data.
Read on to discover how to leverage the above-mentioned steps to successfully implement your contract lifecycle management software.
Organizations in both the public and private sectors are experiencing an ever-increasing need to more efficiently manage their contracts as contract volume and contract complexity grow. Each stage in the life of a contract becomes ever more critical as organizations embrace digital transformation to more effectively manage legal operations. Before they can even begin to improve contract lifecycle management, organizations need to have a clear understanding of contract management objectives. In this article, we provide a straightforward examination of the objectives of contract management - as well as how organizations can meet these objectives with user-friendly contract management software.
Not every CobbleStone Software user is a master of contract management right away - and that's OK! Whether you have been using CobbleStone® as your go-to contract management software solution for days, months, or even years, there’s a good chance that you don’t know every last detail the system has to offer. In a contract lifecycle management system that offers so many robust and user-friendly CLM tools, trying to learn new processes from scratch can become overwhelming. With the CobbleStone Contract Insight® Documentation Wiki, we try to capture every part of each process, allowing users to follow along for a seamless learning experience. Read on to learn how to navigate the CobbleStone Contract Insight Documentation Wiki with ease!
Gathering required signatures for contracts can be a challenging task, especially when working with multiple signatories in various locations. Considering that signatures finalize contracts and propel their execution, this highly anticipated step can be delayed with manual wet signatures that can waste time and paper-based resources - including postage and office supplies. Moreover, specific signatures can require notarization, which can further delay the signing process. Read on to learn how contract management software can make online contract signing quick and easy.
Simply put, document editing and document collaboration can be a nightmare - especially as they apply to contract management. Manual and outdated document editing methods often require lots of moving parts - including various emailed communications about numerous document edits, frantic scrambling for relevant clauses, and convoluted procedures for document version tracking. These processes can easily lead to lost document edits, erroneous clause language, and scattered and misplaced versions. As a result, your organization could unfortunately experience missed contract tasks, delayed contract authoring and contract negotiations, and deleteriously incorrect contract clause language - which could jeopardize your organization's legal standing, reputation, and financial standing. Leave these damaging and antiquated document editing methods in the past in favor of user-friendly online document editing with CobbleStone Software.
Managing various types of media and entertainment contracts from varying locations with multiple departments and roles can be an arduous process - especially when relying on disparate methods such as emails, wet signatures, shared network drives, and cloud-based spreadsheets. Dealing with and tracking a high volume of contracts – from intellectual property contracts to talent agreements, among many others - can be tremendously challenging without a leading contract management software that centralizes your contract lifecycle management processes. Read on to learn how a centralized CLM software suite can help you achieve pre-award to post-award entertainment and media contract management success.
As legal operations processes and legal technology standards evolve, it is important that organizations adapt accordingly. As contract complexity and contract volume grow, the fact that manual and outdated methods of contract management will no longer suffice is quickly elucidated. As such, organizations working with contracts must embrace digital transformation to increase revenue, decrease contract lifecycle management bottlenecks, and succeed in this ever-changing technological landscape. Read on to learn about the nature of digital transformation - and how digital transformation with contract management software can help organizations to seamlessly navigate the future of legal operations.
Contract obligations are – to put it simply – the contractual commitments that parties involved in a contract have agreed to entirely satisfy. Successful contract obligation management requires organizations to ensure that they have met the obligations agreed upon in a contract in a timely manner. Unfortunately, manual contract management methods can make the contract lifecycle – which includes contract obligations – confusing, disorganized, decentralized, and almost impossible to handle properly. As such, key dates, milestones, payments, deliverables, and more can be missed. Thus, organizations should avoid the pitfalls of contract management by ditching manual and outdated contract administration processes in favor of robust, user-friendly contract management software.
The 2021 CobbleStone “Roadshow”* will be coming to a computer near you this August through December. This year’s free seminars and group training events in The “Road” To Contract Management & Procurement Success are structured to help CobbleStone users maximize their contract management software and eProcurement processes while offering non-CobbleStone users an immersive, introductory experience of CobbleStone Contract Insight®. Read on to discover what attendees can expect at The 2021 CobbleStone “Roadshow.”
Contract administration can bring forth a host of challenges. Between establishing a contract administration plan, following through with that plan within a set timeline, tracking contract financials, overseeing the contract lifecycle, and planning for risk variables, contract administrators have a lot on their plate - and a lot of room for deleterious errors, contract risks, and bottlenecks. Fortunately, contract management software can help. Here's how.
Throughout the contract lifecycle, organizations need to keep track of an abundance of data, people, and processes related to contracts. Searching and reporting on contract lifecycle management, financial data, budget information, contract workflow processes, contract management KPIs, departments, vendors, bids, compliance, and more with a manual process is virtually impossible - especially as contract complexity and contract volume grow. Luckily, organizations can leverage contract management reports by using contract management software to make these processes a breeze. Here's how contract management reports can improve CLM processes.
Managing and overseeing contract risk factors can be difficult, stressful, and time-consuming. Manual contract risk assessment can cost organizations money and time and lead to costly and potentially disastrous instances of contract mismanagement. Organizations do their best to diligently track contract risk factors, including potentially negligent clause language. However, contract risk management can prove overwhelming when dealing with multiple deadlines and stakeholders. But all is not lost; there is a solution: contract management software. Read on to learn how to use a contract management risk and opportunity assessment tool to decrease risk and increase your bottom line.
Procurement departments can encounter detrimental issues without the proper procure to pay software solutions. Improper procurement planning can bring about unnecessary risk, dark purchasing, deleterious data inaccuracies, harmful supplier issues, and a procurement cycle that is rife with bottlenecks. Procurement teams should not have to be bogged down by wasted time, missed opportunities, and misallocated procurement resources due to disorganized and lackluster procurement planning and execution. They can instead streamline and simplify the procurement process with procurement software as a service integrated with contract management software. Here's how to overcome procurement challenges by reaping the benefits of leading procurement software.
CobbleStone Software employees work diligently to offer clients industry-leading contract management software, vendor management, eProcurement, and eSourcing solutions with unparalleled service. Considering our employees directly affect our clients' experience with our software as a service, we continue to find new methods in rewarding outstanding team members who make a conscientious effort in furthering CobbleStone Software as a leading CLM software solution, according to Forrester Research, Inc. Award recipients receive company-wide recognition, personalized plaques, gift cards, additional paid time off, and extended lunchtime. Read the following interviews with each CobbleStone Software Employee Excellence Award recipient to understand what sets them apart as an exceptional asset to our corporate success.
As your organization grows, so do contract complexity and contract volume. This growth requires an improvement in contract processes. No matter which industry your organization inhabits, your team will need to invest in a user-friendly contract management software solution. But first: what is contract management software? Read on to find out!
As your business grows, so do your responsibilities - especially as they pertain to contracts. Contract volume and contract complexity grow along with your organization. As such, it can be easy to fall into the deleterious pitfalls of contract mismanagement. Your organization will inevitably reach a point at which manual contract management methods - such as those involving disparate emails, spreadsheets, shared drives, and manual wet signatures - no longer cut it. But change is a good thing, and you can get ahead of the damaging consequences of contract mismanagement due to a manual process. How? It's simple: automate contracts with contract management software. Read on to learn how to easily get started with streamlined contract lifecycle management!
Managing contracts can prove challenging - especially when working on the go, remotely, or from home. Without a mobile-friendly contract management software solution that can seamlessly adapt to your work agility, you can incur unwarranted contract workflow inefficiencies. When dealing with an influx of contract management processes - in both the pre-award and post-award contract stages - the lack of CLM software mobile integration can slow contract processes. Read on to learn how the CobbleStone Software mobile app can offer you the flexibility and robust contract lifecycle management oversight you need for end-to-end CLM efficiency.
HR management professionals have a lot of different responsibilities to keep organizations functioning properly - including job postings, staffing, organization and proper use of the workforce, maintenance of the workforce, tracking and measurement of workplace performance, oversight and implementation of reward systems for employees, professional development, and more. With all of these responsibilities and more piling on, human resource management professionals can fall behind with disorganized tracking methods, lost materials, missed key dates, and more. Luckily, integrated HRM software and contract management software can help.
Colleges, universities, and school systems can encounter unique contract management challenges. Academic institutions manage a large volume of contracts, vendor contracts, suppliers, and providers of goods and services - virtually on a daily basis. A disorganized, risk-prone, and slow-moving education contract management system can cause confusion among departments and, unfortunately, widen the gaps between legal, procurement, and contract administrators within academic systems. In order to avoid these issues, we need to first address the question: What exactly is education contract management - and how can it be improved with contract management software?
Since CobbleStone Software’s founding over 20 years ago, we have sought to make a meaningful impact on the world – not only as a leading contract management software, eProcurement, eSourcing, and vendor management software provider but also as a socially conscious organization that gives abundantly to our global and local community. Read on to learn how our corporate social responsibility (CSR) partnership with The Unforgotten Haven will help feed our local homeless community.
Generation of contracts can be challenging for contract, procurement, and legal professionals. Manual contract generation can be tedious, time-consuming, and error-prone. Moreover, a manual approach to document assembly can inadvertently put organizations in the precarious position of facing significant process bottlenecks, compliance issues, risks, fines, or legal ramifications. It’s time to take control of contract generation. Learn how to transform your manual contract generation process into a value-centric strategy with the help of leading contract management software.
2021 has arrived, and with it comes new innovations to your contract management software processes. Keeping this in mind, we have outlined six critical contract management tools that your organization should equip itself with to stay ahead of future-minded contract management best practices in 2021 and beyond.
In order to get started with improving contract lifecycle management, there first needs to be an understanding of what exactly the contract lifecycle is - as well as how it progresses. To that end, we have provided an illustration that shows the stages in the life of a contract - as well as descriptions that give more insight into how each stage involves and can be managed with contract management software!
Managing government contracts with disparate processes such as shared drives, email, disorganized documents, and disorderly spreadsheets can prove challenging and leave your organization vulnerable to undue risk. Public contract managers implementing such disparate contract management methods can transform their processes and maximize their budget by fiscal year-end by investing in a robust contract management software system that can seamlessly evolve with their organizations’ needs. City, state, and federal contract management professionals can streamline their processes with the help of an end-to-end government contract management software suite that centralizes government contract administration services from requests to renewals. Read on to learn how leveraging a centralized government contract management system with integrated eSourcing and eProcurement features can empower government contract management professionals to successfully administrate the many moving parts of their contracting processes.
Are you looking to get started with a contract management software solution, but are not necessarily sure where to start? Maybe your organization has yet to come to a consensus on which full-bodied contract lifecycle management software features are needed for your unique process. Do you want a web-based contract software solution but prefer to host the data on your organization's server? Luckily, your team does not need to immerse itself in a full, enterprise contract lifecycle management software system right off the bat. Rather, you can start with basic contract management and contract tracking tools without being overwhelmed, and subsequently add the features and functionalities that your organization needs at the time that is best for your organization. To that end, your team can get started with CobbleStone Contract Insight® WorkGroup Edition to maximize the features you need today!
Managing contracts can be challenging for legal, procurement, and contract management professionals, especially when primarily relying on outdated processes. Managing the contract lifecycle from requests to renewals can prove difficult with spreadsheets, emails, filing cabinets, and other disparate tools and systems. Without accountability, visibility, a clearly defined process, and actionable insights, organizations can find themselves running into compliance issues, not realizing contract value, and encountering other setbacks. Contract lifecycle management requires careful planning, the right technology, a well-planned contract strategy, and holistic contract lifecycle automation processes. Thankfully, robust contract management software with a foundation of AI and machine learning can help automate contract lifecycle management processes.
The contract approval process can prove challenging for many contract management and contract administration professionals. Without the proper contract lifecycle management tools in place, bottlenecks and human error can lead to longer contract lifecycle times. Delayed contract approvals may fail to meet business rules, business processes, and business and regulatory compliance standards - potentially leading to missed opportunities for time-sensitive pricing options and special terms. The challenges and problems of inefficient contract administration are apparent, but what are the root causes of the issues with contract approvals?
CobbleStone® Software's latest release – CobbleStone Contract Insight® Enterprise Version 17.9.0 – is here, providing visionary CLM features and feature enhancements to bring your contract management software suite even further into the future!
Managing vendors with manual and disparate processes such as spreadsheets, phone calls, emails, and paper-based filing systems can prove challenging. Without a centralized electronic process, vendor management workflow bottlenecks can significantly decrease your organization’s profitability. Fortunately, leading-edge vendor management software can help increase your vendor profitability by leveraging cost-saving vendor management best practices. Read on to discover three vendor management best practices you can implement immediately to help increase your organization’s ROI.
Reviewing contract risk can be time-consuming, challenging, and stressful. Manually assessing risk factors can cost an organization extra time and money while increasing the risk of inadvertent human oversights. While you can do your best to carefully track risk factors, including negligent clause language, it can prove challenging when dealing with multiple stakeholders and pressing deadlines. Read on to learn how three contract risk management tools proffered by contract management software can help protect your organization from the risks of poor contract management and, in some cases, your job.
CobbleStone Contract Insight® users can leverage the CobbleStone Contract Insight wiki/user manual to promote the best possible utilization of their system. Whether you are a CobbleStone user or a potential user, you can read this article - written by CobbleStone Software Documentation & Training Specialist Adam Widmeier - to learn how to maximize the many contract management software features available with CobbleStone Contract Insight.
Procurement departments can run into serious issues without the proper procure-to-pay tools. Lackluster procurement strategies can bring unnecessary risk, dark purchasing, detrimental data inaccuracies, harmful supplier issues, and a more drawn-out procure to pay cycle. Procurement teams no longer need to be bogged down by wasted time, overlooked opportunities, and poorly allocated resources due to decentralized and ineffective procurement planning and execution. Rather, they can maximize a future-minded procure to pay process flow with procure to pay software. Here's how procurement professionals can select the right solution for their needs.
As your organization's contract management software processes evolve and mature, so too will the features of your CobbleStone® Contract Insight system. Over time, you may update your processes, configurations, and - very likely - your CobbleStone users. We at CobbleStone Software know that it can be a daunting transition for new contract software system users to jump into a live system - especially if those users are contract management system admins. Luckily, we have your back! CobbleStone offers numerous resources to get your organization's new users up to speed on all the features and functionality the system has to offer. Regardless of your users' roles, CobbleStone can offer a training solution to fit your needs.
2021 has already brought many enhancements and innovations to contract management automation - and contract management technology will not stop enhancing contract management processes any time soon. Your organization could be missing out on user-friendly and future-minded contract management system tools. As such, here is a list of four must-have contract management software features for a streamlined, simplified, cost-effective, and configurable process for increased ROI.
This blog was updated on April 27th, 2021.
CobbleStone Contract Insight® offers a Quick Search feature that allows system users to easily search for specific requests, contract records, contracts, and related documents by searching for keywords or phrases. This process is similar to a common search functionality we use on most online platforms (it’s fast and easy!). Read on to learn how you can leverage the CobbleStone® Quick Search feature to streamline your contract management software processes.
In-house counsel, paralegals, and other legal professionals are eager to streamline legal operations with lower cost and increased ROI. As such, they should be happy to know that there is a way to optimize and centralize spend management, efficiency and productivity, communication, contract lifecycle management processes, contract data analytics, and more. Here is how to improve legal ops with leading legal contract management software.
Choosing a contract lifecycle management (CLM) software provider can be challenging, especially if you’ve never worked with CLM software and do not have anything to compare it to. Fortunately, industry-leading contract management software analysts, including those from Forrester Research Inc., can communicate and showcase their findings - offering you expert advice. Forrester recognizes CobbleStone® Software as a Leader in their report titled, “The Forrester WaveTM: Contract Lifecycle Management For All Contracts, Q1 2021.” CobbleStone Contract Insight® received a ranking among the top three CLM software providers in the Current Offering category within Forrester’s evaluation. Read on to learn why CobbleStone was named a leader, according to Forrester’s expert analysts.
This blog was updated on April 15, 2021.
VISDOM® AI is CobbleStone Software's proprietary, AI based contract management engine with machine learning. VISDOM can simplify contract administration for a wide variety of industry professionals by unifying people and processes thanks to a seamless integration between AI and contracts. Learn the 4 main VISDOM features that can help contract management software system users maximize CobbleStone Software's acclaimed source-to-contract management software suite - Contract Insight® - in an evermore future-minded legal technology landscape.
The end of the fiscal year is quickly approaching. As such, now is the perfect time for public organizations and government agencies to invest their remaining budget before it goes to waste. Discover why your organization or agency should use its remaining budget to invest in contract management software - whose leading-edge functionality and user-friendly tracking and reporting tools are the gifts that keep on giving, allowing your organization to proactively prepare for the next fiscal year-end and other important, recurring events and opportunities.
Since CobbleStone Software’s founding in the mid-1990s, it has sought to make a positive impact on the world – not only as a leading contract lifecycle management, eSourcing, eProcurement, and vendor management software provider but also as a socially conscious organization that gives generously to its local and global community. Read on to learn about how CobbleStone’s corporate social responsibility (CSR) initiatives make this world a better place.
Contract negotiations can be an arduous process, especially when relying on disparate emails and paper-based processes. If you are pressed for time or simply want to maximize your workday, leveraging a cloud-based concurrent document editing solution can exponentially streamline your pre-award contract lifecycle management process. Read on to learn how you can leverage Contract Insight’s seamless integration with Google Drive for cloud-enabled concurrent document management and swift contract collaboration with optimal oversight.
Contract negotiations - if handled incorrectly - can be inefficient. This holds especially true when organizations rely on paper-based processes and disparate emails. If your organization needs a more rapid, robust, user-friendly, and streamlined process, consider leveraging a web-enabled concurrent document editing solution. Cloud-based contract negotiations can exponentially expedite your pre-execution contract lifecycle management procedures. Read on to learn how you can leverage CobbleStone Software's seamless integration of its contract management software suite - Contract Insight® - with Microsoft Office 365 for online concurrent document editing and rapid contract collaboration with enhanced oversight.*
Do you manage contracts in a small to mid-size organization? Or, do you manage a large amount of contracts and need a basic yet streamlined contract management solution for optimal control and oversight? Regardless of the position or size of the organization you are a part of, contracts are integral to your organizational processes. From client contracts to employee contracts - among many others - your organization’s contract management KPIs can be hindered by contract non-compliance, disorganized pre-award contract processes, missed contract renewal opportunities, and more without the proper contract management system in place. Read on to to learn how CobbleStone’s Contract Insight Express Edition can streamline your contract administration processes with a user-friendly and highly-configurable interface.
Companies of all sizes within both the public and private sectors often find themselves maneuvering multiple contracts at once - with said contracts progressing at various stages of the contract lifecycle. As such, they must build an efficient, organized, and cost-effective contract lifecycle management process that helps with all stages of the contract lifecycle. Read on to learn how to get started building a strong and centralized contract lifecycle process - as well as how this undertaking can be significantly simplified and improved with the right strategy, rather than the cheapest and most manual.
This blog post was updated on April 6th, 2021
Since 1967, the Freedom of Information Act (FOIA) has preserved the public's right to request access to US Federal Agency contract records and data. Learn about the Freedom of Information Act and how a public access portal for US Federal Agency contracts and information - coupled with the far-reaching power of leading-edge contract management software - can streamline FOIA requests.
This blog post was updated on April 1st, 2021
In our previous Contract Insights blog, “Contract Lifecycle Management Part 1: Mastering Contract Management Blog Series,” we discussed common contract lifecycle management tasks and processes that challenge organizations - and how these challenges can negatively impact contract lifecycles. In this conclusion to that blog, we detail the reasons organizations should implement contract lifecycle management - as well as the core functionality that should be leveraged for the most powerful contract management software experience.
This blog post was updated on March 30th, 2021
Contract lifecycle management requires a thorough strategy, careful planning, and the right technology. Without all three elements, managing contracts can not only be challenging for contract management, sourcing, procurement, vendor management, and legal professionals; it can prove difficult to maximize contract value. Contracts require tremendous pre-award and post-award investment. Without a suitable contract management system in place, you can find it difficult to maximize ROI. Too many organizations are missing end-to-end contract management that provides a clearly defined process, actionable insights, and accountability - ultimately negatively impacting productivity, profitability, risk exposure, and compliance. Read on to learn how you can master contract lifecycle management.
This blog post was updated on March 25, 2021.
The terms "contract management" and "contract lifecycle management" may at first seem interchangeable. However, there are clear differences between the two. Organizations looking for opportunities to streamline contract processes, increase revenue, improve compliance, and maintain security must develop an understanding of the differences between contract management and contract lifecycle management so that - when the time is right - they can adeptly leverage contracts to achieve organizational goals and reach new heights in contract administration.
Congratulations! [Hypothetically] you’ve just enlisted the aid of a new contract management software solution to improve your processes! Now that you have a shiny new contract lifecycle management software system at your disposal, what’s next? Learning how to use it, of course! We, at CobbleStone Software, recommend having a system administrator from your organization go through formal training - such as CobbleStone's FREE Contract Insight® online group training - administered by a training specialist from your new software provider’s training department. How should your organization prepare? Which resources should you allocate? What might this training process entail? Read on to find out how to maximize contract management software training for seamless user adoption and increased ROI.
As the US begins to successfully mitigate the effects of the ongoing COVID 19 pandemic, it would be nearly impossible to overstate how vital it has been for manufacturers to consistently improve and optimize the COVID vaccine supply chain and for the US government to enlist the aid of the best possible suppliers. As the current rate of daily doses continues to grow - and we celebrate how successful supply chain management has begun to save the day - let's look at some tips to maintain future-minded supply chain management processes moving forward.
Managing, storing, and organizing files and attachments pertaining to contract management processes without the right the right tools can be challenging. Limitations that may come with exporting, downloading, and storing contract files and attachments manually can lead to disastrous consequences - including (but not limited to) delays with gathering contract request materials, the use of obsolete versions during contract authoring, lapses in contract negotiation collaboration, approval and eSignature delays, missed key dates and milestones, squandered opportunities, and other contract lifecycle bottlenecks.
Government contract management can be divided into three overarching phases: procurement and acquisition planning, the sourcing and award, and post-award contract administration. The first two phases typically enjoy the most time, attentiveness, and financial investment. However, the neglect of the third stage - post-award management - as a tertiary duty can leave your organization unsupported and en route toward needless compliance violations, increased risk variables, and missed opportunities. It could be argued that the post award contract process is the most essential stage for your government organization, but it has notoriously been abandoned to insufficient visibility and a lack of allocated resources. Read this article to learn how to face the challenges of post award contract management head on with an actionable post award contract management software solution.
Managing various construction contracts can be a challenging process to coordinate and streamline – especially when dealing with multiple stakeholders and ranging construction project timelines. Relying on disparate contract management methods - such as postal mail, wet-signatures, filing cabinets, emails, shared drives, and paper-based negotiations – can waste precious time and energy. With the help of a streamlined construction contract management software, you can centralize and streamline your processes and capture full contract lifecycle management oversight from contract requests to renewals, especially with the help of integrated eSourcing software that streamlines construction project bidding. Read on to learn how construction contract managers can maximize contract management with the help of key contract lifecycle management software features.